Administrative Assistant (Clerical)

22nd Century Technologies, Inc. • Totowa, NJ • 2h ago

Job Title: Administrative Assistant (Clerical) Location: Totowa, New Jersey 07512 Duration: 7+ months contract Work Hours: Work hours- 8:30a.m. to 4:30p.m ; Lunch- 1 Hour (unpaid) Pay Rate: $21.61/hr. on W2 without benefits Note:- Once a candidate is selected, they will be in a professional location such as a senior housing, nursing home, etc.Job Description:- Receives, screens, reviews and verifies documents.- Reviews and checks assigned reports, applications, and other documents for corrections and completeness;- refers problems to a lead worker or supervisor for resolution.- Opens, time stamps, sorts, numbers, and distributes mail. Maintains prepared mailing lists. Sorts, indexes, and- files checks, cash stubs, vouchers, requisitions and other materials numerically, alphabetically, or according to other predetermined classification, and maintains such files.- Receives applications, documents, forms and fees; screens, sorts and assembles this information for further processing.- May wrap packages for shipment by mail or express.- Assembles materials for distribution.- Hand stamps letters, papers, and other documents.- Fills in and checks form letters, circulars, and forms as directed.- Compiles information and/or numerical data.- Provides general, routine information in person and over the telephone; refers complicated or non-routine inquiries to appropriate staff.- May enter and/or retrieve information on a computer terminal.- May occasionally perform keyboarding/typing duties, but not as the primary function of the position.- May assist in requisitioning, storing, and distributing office supplies.- May assist in preparing and verifying payrolls and makes simple arithmetic calculations.- Schedules administrative proceedings; may process requests for scheduling changes.- May transfer information onto forms, form letters, cards, envelopes, labels, charts and transmittals.- When assigned to a court, learns to prepare the docket (or schedule) of cases to be called and contact witnesses, attorneys, and other parties to collect or provide information; learns to call court to order,- administer oaths to jurors, witnesses, court officers and others, announce postponements, and adjourn court; assists the judge both on the bench and in the chambers.- When assigned to a tax office, learns to compute and record tax payments.- When assigned to a finance or tax office, learns to perform specialized clerical work involving the preparation and maintenance of assessment rolls and records.- When assigned personnel duties, learns to process personnel action forms, maintain personnel records and gather sensitive or confidential information or data.- Operates various @types of office and mail processing machines such as a keyboard equipment, calculators, computer printers, sorter, photo-copier, fax machine, stamping machine, labeling machine, etc.; may perform simple maintenance tasks such as adding toner, paper or changing ribbons.- Prepares routine reports or assists in the preparation of reports by gathering data, tabulating results, and/or preparing simple charts.- Maintains records and files.- Will be required to learn to utilize various @types of electronic and/or manual recording and information systems used by the agency, office, or related units.Required License:- Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.Knowledge And Abilities:- Knowledge of office routines, equipment, and practices after a period of training.- Ability to comprehend established office routines and department regulations.- Ability to organize assigned clerical work and develop effective work methods.- Ability to make simple arithmetic calculations and tabulations.- Ability to understand, reme

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