Administrative Assistant II - Countywide Promotional Opportunity
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Administrative Assistant II - Countywide Promotional Opportunity
Salary
$61,809.00 - $75,456.12 Annually
Location
CA 95945, CA
Job Type
Full Time
Job Number
2026-0065
Department
Behavioral Health
Opening Date
03/30/2026
Closing Date
4/6/2026 8:00 AM Pacific
Description
Benefits
Questions
Definition and Class Characteristics
COUNTYWIDE PROMOTIONAL OPPORTUNITY
OPEN TO CURRENT, REGULAR COUNTY OF NEVADA EMPLOYEES WHO HAVE COMPLETED TWELVE MONTHS OF SATISFACTORY, PROBATIONARY SERVICE
INTERVIEWS WILL BE HELD ON APRIL 14 FOR SELECTED CANDIDATES
The County Behavioral Health Department protects and promotes the wellbeing of the community through programs focused on mental health services, substance use prevention and treatment, crisis response, care coordination, and wellness promotion. Our team works to ensure that clients of all ages have access to high-quality, culturally responsive, and recovery-oriented behavioral health services.
We are seeking a highly organized and dedicated Administrative Assistant to support this mission. This position plays an essential role in the Quality Assurance program and operations, including provider communications, documentation management, communication with the Department of Health Care Services (DHCS), ensuring compliance with state and federal requirements, audit support, and logistics assistance to ensure programs can provide services to clients.
The ideal candidate thrives in a collaborative environment, is comfortable working with confidential health information, and brings strong organizational skills to a team deeply committed to supporting the well-being of our community members.
Examples of Duties
Maintains liaison between Nevada County Behavioral Health and DHCS for program enrollment.
Onboarding clinical and non-clinical staff, including processing paperwork and enrollment on various electronic platforms.
Oversees data input into various electronic platforms and monitors these systems regularly.
Enroll contracted providers into the electronic systems and respond to contractor requests for support as needed. Establish strong community relationships to help build community care networks.
Oversee training compliance as outlined by state and federal regulations.
Provide administrative support to the behavioral health department during various annual audit and reporting activities for various regulatory entities.
Provide day-to-day supervision, guidance, and support to staff, ensuring adherence to departmental policies, timely completion of tasks, and consistent application of standardized workflows. Monitor workload distribution, identify process gaps, and implement improvements to enhance efficiency, quality of services, and compliance with state and county behavioral health regulations.
Have working knowledge of Medi-Cal system to ensure programs and providers are appropriately credentialed and enrolled in the Medi-Cal billing system.
Knowledge and Skills Required
The ideal candidate will:
Provide excellent customer service utilizing emotional intelligence to assist customers and community partners. Be committed to and participate in the department's ongoing work towards diversity, inclusion, and equity.
Possess excellent written and verbal communication skills, and the ability to adapt their communication style to meet the needs of both internal and external customers. Develop and prepare presentation materials to support analysis. Write and/or edit various documents, e.g., board memos, contracts, emails, etc.
Be a detail oriented, self-starter who can apply critical thinking skills to daily work and special projects. Work independently, and often alone, prioritizing work and remaining flexible when priorities shift.
Be software/system intuitive, possessing strong Microsoft Office suite skills, especially Excel and Word.
Conduct research; gather, compile and analyze information; prepare complex spreadsheets, matrixes, tables, and charts. Knowledge and experience in the application of demographic and statistical data.
Communicate daily with immediate staff, department staff, and outside agencies to gather information, coordinate actions, or resolve issues.
Education and Experience Required
Level I:
Equivalent to two years of college level course work from an accredited college or university, with classes in public administration, political science, business administration, economics or a related field and one year of responsible experience in office management, administrative analysis, personnel management, budgetary analysis, or accounting. Additional qualifying experience may be substituted for the required education on a year-for-year basis.
Level II (in addition to the above):
Two years of responsible administrative experience at a level equivalent to Nevada County's classification of Administrative Assistant I.
Our full-time staff members enjoy an extensive benefit package including but not limited to a generous leave program, 11 standard holidays and 3 floating holidays, CalPERS retirement, medical insurance, dental insurance, vision insurance, life insurance, flexible spending accounts for medical and dependent care expenses, and a deferred compensation plan including 401(a), 457(b), and Roth options. Nevada County also offers a tuition reimbursement program, and is a qualifying employer for the Public Service Loan Forgiveness (PSLF) program (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) through the Department of Education. And because we care about work-life balance, we also offer flexible schedules and telework options to our staff depending on program needs!
Why Nevada County?
Because here, your contribution, your worth, your ideas, all have a place! We thrive on transparent and ongoing communication through employee newsletters, social media and hosted sites. We strive to be the best version of ourselves through continuous improvement. We learn and grow as a team. Great discoveries happen when people from a diverse set of backgrounds come together. Best of all, you make a difference in the lives of our community every day. Bring your whole self to our place.
We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
To learn more, review the fullAdministrative Assistant II job description (https://www.governmentjobs.com/careers/mynevadacounty/classspecs/1070424?keywords=ADMINISTRATIVE%20ASSIST&page@type=classSpecifications) .
Benefits Guide
TheBenefits Guide (https://www.nevadacountyca.gov/492/Benefits) is a comprehensive document for employees of the County of Nevada. Information contained in this summary of benefits is not a binding document. Refer to specific unitsummaries and agreements (MOUs) (https://nevadacountyca.gov/475/Memoranda-of-Understanding-MOUs) for additional benefit information.
Health Insurance
The County sponsored plan is the PERS Gold PPO, but you can also choose plans from providers such as Anthem, Blue Shield, and PORAC (if you are a member) to suit your needs.
Health Insurance Plans
Anthem Blue Cross Select HMO
Anthem Blue Cross Traditional HMO
Blue Shield CalPERS Access+ HMO
Blue Shield Trio HMO
Kaiser HMO
PERS Gold PPO (County sponsored plan)
PERS Platinum PPO
PORAC (Available to PORAC members only)
Flexible Spending Accounts
The County offers employees the option to contribute to a pre-tax medical FSA and dependent Care FSA.
Life Insurance
Voya is the County's life insurance provider. We offer the following products through Voya:
Basic Accidental Death and Dismemberment
Basic Term Life
Optional Accidental Death and Dismemberment plans
Optional Dependent Term Life
Optional Term Life
Dental & Vision Insurance
Nevada County employees can opt to receive dental and vision insurance without opting for health insurance coverage as well. This will give employees more flexibility to match their choice of insurance plans to their specific needs. Ameritas Dental is the dental provider offered through Nevada County and Ameritas VSP Vision Care is our vision care provider.
Retirement
The County is a member of the CalPERS retirement system and also provides the opportunity for voluntary contributions to a 457 deferred compensation account through Nationwide by way of pre-tax and Roth payroll deductions.
CalPERS Miscellaneous Tiers: Tier 1 (Classic-former employee originally hired on or before 12/13/12 and are returning to Nevada County) 2.7% @ 55 Tier 2 (Hired by a CalPERS employer between 12/14/12-12/31/12 and coming to Nevada County with less than 6 months between separation from former CalPERS employer and hire date with Nevada County) 2%@60 Tier 3 (Hired by first CalPERS employer on or after 1/1/13 or having a break in service of more than six months between another CalPERS employer and Nevada County) 2%@62
CalPERS Safety tiers: Tier 1 (Classic-former employees originally hired on or before 12/13/12 and are returning to Nevada County) 3% @ 50. Tier 2 (Hired by a CalPERS employer between 7/2411-12/31/12 and coming to Nevada County with less than 6-months between separation from former CalPERS employer and hire date with Nevada County) 3% @ 55. Tier 3 (Hired by any CalPERS employer on or after 1/1/13) 2.7% @ 57. We encourage you to visit the CalPERS home page,www.calpers.ca.gov, to search related information about the retirement plans noted here so that you fully understand what your retirement formula means to you.
NEVADA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
Any information on this page or documents and links are subject to change without notice.
Nevada County Human Resources Department
950 Maidu Avenue, Nevada City, CA 95959 (530) 265-7010 option 2
Human.resources@nevadacountyca.gov
www.nevadacountyca.gov
01
Which of the following choices best describes your level of education? Note that failure to attach a copy of your college level transcripts (unofficial are accepted) or degree will result in disqualification.
Did not graduate High School or GED
High School or GED
Some college: 0-59 units
Some college: 60-89 units
Some college: 90-119 units
Some college: 120+ units, but no degree
Associates Degree
Bachelor's Degree
Master's Degree
02
What was the subject area(s) of your college-level coursework? Please attach official or unofficial transcripts to prove your coursework. If you have a degree in public administration, political science, business administration, or economics, you may provide a copy of your degree in lieu of transcripts.
03
This position requires two years of responsible administrative experience at a level equivalent to Nevada County's classification of Administrative Assistant I. Which of the following best describes your years of experience as a Nevada County Administrative Assistant I?
No experience
Less than 1 year
1 year
2 years
3-4 years
4-5 years
More than 5 years
04
This position is the journey-level Administrative Assistant II position. This means that you have had increasing levels of experience in office management, administrative analysis, personnel management, budgetary analysis, or accounting. Please tell us about your work experience in those areas.
No experience
Less than 1 year
1 to 2 years
2 to 3 years
3 or more years
05
Which of the following best describes your years of experience working in the Microsoft Office Suite of products (Excel, Word, Outlook)?
I have not had education, training, or experience in Microsoft Office products.
I have had education or training in how to perform this task but have not yet performed it on the job.
I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist or train them in doing this task because of my expertise.
06
This position is open for current, Nevada County employees who have completed a 12-month probationary period. Are you a current and regular employee of the County of Nevada who has passed a 12-month probationary period?
Yes
No
Required Question
Employer
County of Nevada
Address
950 Maidu Avenue
Nevada City, California, 95959
Phone
530 265 7010
Website
https://www.nevadacountyca.gov/
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