ADMINISTRATIVE ASSISTANT 5
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ADMINISTRATIVE ASSISTANT 5
Salary
$3,127.00 - $6,136.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
AA5-219267-032526-HC
Department
Louisiana Works
Division
Office of Workforce Development
Opening Date
03/30/2026
Closing Date
4/4/2026 11:59 PM Central
Description
Benefits
Questions
About this Job
Office of Workforce Development
Division: Career Services
Location: Baton Rouge, LA
Louisiana Works transforms lives and drives prosperity by putting people at the center of everything we do. We provide one seamless door where individualized solutions create new possibilities, proving that when government works for people, Louisiana works for everyone.
Learn more about Louisiana Works (https://www.laworks.net/)
TheOffice of Workforce Development (OWD) is a key division of Louisiana Works managing programs in workforce training, job placement, apprenticeships, and business engagement. Through collaboration with local boards, educational institutions, and industry partners, OWD aims to improve economic mobility for job seekers and ensure Louisiana employers have the skilled talent they need, contributing to the state's economic growth.
TheAdministrative Assistant 5serves as the special assistant to the Workforce Development Administrator within the Office of Workforce Development (OWD). This position requires the ability to work independently while exercising a high degree of judgment, discretion, and initiative in addressing non-routine matters. The incumbent must develop and maintain a comprehensive understanding of policies, procedures, mission, and core values.
The incumbent is expected to remain informed of program trends and upcoming special projects, proactively anticipating scheduling needs, staff availability, and associated equipment and material requirements. This role requires the ability to establish priorities, manage and maintain project timelines, keep the Administrator informed of progress, and effectively communicate with internal and external leadership to ensure projects remain on track.
AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:
Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
Fostering Engagement:The ability to build a supportive environment that encourages motivation, belonging, and active participation.
Influencing Others:The ability to shape, guide, or alter the thoughts, behaviors, attitudes, or decisions of others.
Minimum Qualifications
Four years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168080) .
Job Duties and Other Information
Job Duties:
Manage the Administrator's daily schedule, including routine operations and special projects, with general guidance.
Process routine documentation and enter data into spreadsheets, logs, and databases in accordance with program requirements.
Prepare requisitions for the purchase of supplies, including entry into automated procurement systems.
Compile information from multiple sources and prepare specialized reports, ensuring adherence to departmental formatting standards.
Independently draft and prepare correspondence involving complex, sensitive, and non-routine matters.
Compile and prepare special reports by selecting and synthesizing relevant information from reports, documents, correspondence, and electronic files.
Prepare meeting materials, including agendas, handouts, and binders.
Serve as a liaison between the Administrator and staff, assessing the urgency of matters and briefing the Administrator as needed.
Respond to requests for information, which may require interpretation of departmental policies, rules, and regulations.
Assist with special projects as needed.
Perform other duties as assigned.
Position Specific Details:
Location: Baton Rouge, LA
Appointment Type:Probational / Job Appointment / Promotional / Detail to Special Duty
How to Apply:
No Civil Service test score is required to be considered for this vacancy.
To apply for this vacancy, click on the"Apply"link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
All applicants selected for employment must submit to drug screening and a background check.
For further information about this vacancy, contact:
Heather Courville
heather.courville@la.gov (hcourville@lwc.la.gov)
Louisiana Works is an equal employment opportunity employer andSAMEagency, which serves as a model employer for the recruitment, hiring, and retention of individuals with disabilities. Auxiliary aids and services are available upon request to individuals with disabilities - TDD# 800-259-5154.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?
I resist direction, ignore feedback, and need reminders to complete tasks.
I follow direction with reminders and often need clarification or support.
I follow direction reliably, adjust to feedback, and complete tasks on time.
I adapt quickly, follow through, and help others adjust as needed.
02
Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
03
Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on?
I communicate unclearly, use poor tone, and ignore the audience.
I share main ideas clearly and adapt to the audience when reminded.
I communicate clearly, listen actively, and explain complex ideas well.
I craft messages that connect, inspire, and drive action across audiences.
04
Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
05
Making Accurate Judgments - How do you make decisions when faced with choices, risks, or limited information?
I make reactive or delayed decisions and sometimes overlook risks, priorities, or potential bias.
I try to weigh options but struggle when there's uncertainty, competing priorities, or unclear outcomes.
I make timely, well-reasoned decisions by using available information, @context, and trade-offs.
I make sound decisions in complex situations, lead others through ambiguity, and adapt as new information emerges.
06
Making Accurate Judgments - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
07
Fostering Engagement - How well do you build relationships, motivate others, and help people stay connected and involved?
I struggle to connect with others, adjust my messaging, or respond to feedback in ways that build engagement.
I build basic rapport and try to motivate others, but I sometimes make missteps or respond to feedback inconsistently.
I build strong relationships, adapt how I communicate to motivate others, and use feedback to stay engaged.
I foster a culture of connection, adapt under pressure, and motivate others through trust and insight.
08
Fostering Engagement - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
09
Influencing Others - How well do you shape, guide, or persuade others through your communication and actions?
I struggle to persuade others, tend to ignore feedback, and rely on rigid or ineffective tactics.
I share my ideas with some impact and try to adjust based on feedback, but I may miss emotional or strategic cues.
I communicate clearly and adjust my message for different audiences using feedback and emotional awareness.
I inspire action through strategic messaging, emotional intelligence, and long-term influence strategies.
10
Influencing Others - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
Required Question
Employer
State of Louisiana
Address
1201 N 3rd St
Baton Rouge, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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