Senior Administrative Assistant

Robert Half • Indianapolis, IN • 2h ago

Description

We are looking for a dedicated Senior Administrative Assistant to join our team in Indianapolis, Indiana. This is a long-term contract position ideal for someone who excels in organizational tasks and enjoys providing exceptional support to ensure smooth daily operations. The role involves a variety of responsibilities, including assisting with electronic filings, scheduling, and coordinating office activities. This is a contract opportunity for five to six months. Five days a week in office. Monday-Friday, 8:30AM-5:00PM

Responsibilities:

Prepare and organize electronic filings, client codes, and reports to ensure accuracy and accessibility.

Convert Word documents into PDFs and manage document packaging as needed.

Coordinate and schedule meetings, including ordering meals and setting up meeting spaces.

Provide backup support for office tasks, such as maintaining coffee machines and restocking snacks.

Utilize building management applications to submit and track facility requests.

Handle inbound and outbound calls with attention to detail while delivering exceptional customer service.

Assist with special projects and assignments as requested by team members.

Manage email correspondence, ensuring timely and detail-oriented communication.

Maintain schedules and calendars, ensuring appointments are accurately recorded and updated.

Collaborate with colleagues to ensure seamless office operations.

Handling Catering orders for entire office and summer intern staff.

Must have excellent organization skills and excellent attention to detail.

Requirements

At least 4 year's of experience in an administrative or office assistant role.

Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

Strong organizational skills with the ability to prioritize tasks effectively.

Excellent verbal and written communication skills.

Ability to handle inbound and outbound calls with professionalism.

Experience in scheduling appointments and maintaining calendars.

Detail-oriented with a commitment to accuracy in data entry and document preparation.

Customer service skills to ensure positive interactions with clients and team members.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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