Executive Administrative Assistant

Lockheed Martin • Liverpool, NY • 7h ago

Description: What We're Doing

At Lockheed Martin, we are passionate about innovation and integrity. We believe that by applying the highest standards of business ethics and forward-thinking, everything is within our capacity - and yours as a Lockheed Martin employee. Lockheed Martin values your skills, training, education, and background!

The Work

We have an awesome opportunity within the Sensors, Effectors & Mission Systems (SEMS) line of business. We are seeking a dedicated Administrative Assistant to support the Engineering & Technology area of our business. This position will support the SEMS VP chief Engineer of Engineering and Technology. As the Administrative Assistant supporting Engineering and Technology VP, you will:

Provide general correspondence, phone duties, schedule appointments, make travel arrangements and complete expense reports, review staff expense reports for compliance and charging requirements, answer internal and external customer inquiries and perform other duties, as assigned.
Proactively manage the executive's calendar.
Anticipate needs and troubleshoot and manage complex travel itineraries.
Perform complex and diversified administrative functions that require independent decision making and problem solving with minimal direction.
Support and interface with customer including customer visits and meetings, setup of meetings (including refreshment as necessary), and coordination of visit requests with Lockheed Martin Security.
Manage conference room (including reservations, Video Teleconferencing (VTC), Teams and other IT as necessary).
Order and maintain office supply Inventory, organize shipments, mail, etc in support of the VP and team.
Determine priorities of non-routine situations and will participate and lead miscellaneous projects or initiatives as needed, including providing support to the department staff.
May occasionally need to provide assistance outside normal office hours to address an unexpected business issue.
Coordinate logistical details for classified meetings, ensuring all security requirements are met.

Note: The role sits at the Moorestown or Syracuse facility. On-site support at the facility is required at least 2 days a week.

Who You Are

If you have exceptional administrative skills with extensive knowledge of Microsoft Office and computer technology along with strong interpersonal and organizational skills, we want to meet you. We're looking for a team player who is proactive and detail oriented. Able to handle sensitive information discretely as well as maintain composure in a fast-paced environment. A self-starter with strong initiative, proven ability to multi-task and drive closure in a fast-paced environment with rapidly changing priorities and short/firm deadlines that align to company deliverables.

Why Join Us

Join us if you are passionate about your administrative skills and enjoy supporting senior level management in a fast-paced environment.

We are committed to work life balance by promoting this HYBRID TELEWORK opportunity. These job requirements allow the employee to work at a Lockheed Martin-designated office or job site for part of their schedule and has a predefined regular, recurring telework schedule for the remaining part of their work schedule.

Basic Qualifications:

-Minimum 5 years of progressive administrative support experience including supporting senior leadership
Proficient with Microsoft Office Suite - Outlook including calendar management, Microsoft Word, PowerPoint, Excel, and Teams Workspace
Experience with arranging travel and completing expense reports.
Knowledge of standard office equipment and technology for both operation and basic trouble shooting (i.e phone, iPhone, computer, laptop, photocopy, pdf, etc).
Ability to obtain and maintain a DOD Secret Security clearance. US Citizenship is required.

Desired Skills:

-Ability to work with minimal direction & company/team first attitude at all times.
Excellent interpersonal skills/ability to interact with all levels of management, peers, government, and other industry personnel in a proficient, courteous, discrete and professional manner
Well organized and detail-oriented with flexibility and ability to effectively balance the handling of multiple assignments and tasks in a dynamic and fast-moving team environment
Ability to handle confidential and sensitive information and act in a professional manner
Willingness to assume increasing levels of responsibilities and have a strong desire for professional continued self-improvement, a professional demeanor and well-spoken
Ability to anticipate requirements of business leaders

Security Clearance Statement: This position requires a government security clearance, you must be a US Citizen for consideration.

Clearance Level: Secret

Other Important Information You Should Know

Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.

Ability to Work Remotely: Part-time Remote Telework: The employee selected for this position will work part of their work schedule remotely and part of their work schedule at a designated Lockheed Martin facility. The specific weekly schedule will be discussed during the hiring process.

Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.

Schedule for this Position: 4x10 hour day, 3 days off per week

Pay Rate: The annual base salary range for this position in California, Massachusetts, and New York (excluding most major metropolitan areas), Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, Vermont, Washington or Washington DC is $62,200 - $109,595. For states not referenced above, the salary range for this position will reflect the candidate's final work location. Please note that the salary information is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market and business considerations when extending an offer.

Benefits offered: Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays.

(Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.

Pay Rate: The annual base salary range for this position in most major metropolitan areas in California, Massachusetts, and New York is $71,500 - $119,140. For states not referenced above, the salary range for this position will reflect the candidate's final work location. Please note that the salary information is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market and business considerations when extending an offer.

Benefits offered: Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays.

Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.

The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.

At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.

With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.

If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs , and apply for roles that align with your qualifications.

Experience Level: Hourly/Non-Exempt

Business Unit: RMS

Relocation Available: No

Career Area: Administrative

Type: Full-Time

Shift: First

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