Hybrid Medical Scheduler

TEKsystems • Rockford, IL • 1d ago

Our Medical Scheduling Coordinator is responsible for managing exam scheduling, coordinating communication between physicians, clients, and examinees, and ensuring all supporting documentation and logistics are completed accurately and efficiently. This role requires strong organization, communication, and multitasking skills in a fast-paced medical or administrative environment.

Key Responsibilities

Schedule examinations using the internal scheduling database.

Confirm exam dates and times with physicians' offices and ensure all parties are informed of changes.

Communicate with clients regarding scheduling updates, physician CVs, no-shows, cancellations, and receipt of medical records or imaging.

Verify and document the receipt of records for record-review referrals.

Prepare and send daily exam notification letters.

Serve as a main point of contact for physicians, clients, and examinees.

Submit invoices or billing issues to the accounting team when applicable.

Ensure pre-payment for services is collected when required.

Coordinate ancillary services such as interpretation, chaperones, transportation, or exam site rentals as needed.

Respond promptly to requests for report statuses or additional information.

Provide support to other office locations when required.

Arrange lodging and transportation for out-of-town examinees.

Process incoming and outgoing mail, packages, and deliveries.

Qualifications

High school diploma or equivalent required.

Minimum of one year of related experience (medical scheduling, healthcare call center, administrative healthcare support, etc.).

Prior experience in a medical office setting preferred.

Work Setting: Must train on site for at least one month, then hybrid (1 day on site per week)

Experience Level

Entry Level

Job Type & Location

This is a Contract to Hire position based out of Rockford, IL.

Pay and Benefits

The pay range for this position is $16.25 - $16.25/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Rockford,IL.

Application Deadline

This position is anticipated to close on Apr 10, 2026.

h4>About TEKsystems:

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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