Position Title:Administrative Assistant I
Job Group:Professional & Scientific
Required Minimum Qualifications:High School diploma or equivalent
Preferred Qualifications:Experience providing administrative or office support in a professional setting
Demonstrated experience planning and coordinating events, including scheduling event spaces and managing logistics
Strong professional communication skills, including email, website content, and newsletters
Highly organized with strong attention to detail
Excellent customer service skills with experience supporting and engaging stakeholders
Job Description:
Summary
The College of Liberal Arts and Sciences is seeking an Administrative Assistant I to provide essential administrative and program support to the Department of Psychology and the Data Science Program. This role will serve as a key point of contact for faculty, staff, and students, supporting front office operations in the Psychology Department as well as program coordination, student support, and communications for the Data Science undergraduate program.
This position supports a large, student-focused department and a growing interdisciplinary undergraduate program, requiring strong organization, communication, and the ability to manage a variety of administrative and programmatic tasks.
Example of Duties - Provides front office support for the Department of Psychology, including greeting visitors, responding to phone and email inquiries, and assisting faculty, staff, and students with routine administrative needs.- Coordinates administrative tasks such as room scheduling, shared calendars, mail distribution, supply ordering, and general office logistics.- Assists with planning and supporting events, including seminars, colloquia, faculty searches, and other meetings.- Supports coordination of the Data Science undergraduate program, including course scheduling, enrollment processes, and communication with students and faculty.- Assists with student engagement and outreach activities, including recruitment events, co-curricular programming, and communications.- Collects and organizes program data and assists with website updates, newsletters, and program communications. Level Guidelines- Entry level position acquiring job skills and learning standard operating procedures and policies to complete tasks- Works under relatively close supervision and receives guidance on new work assignments- Works on assignments which are routine in nature requiring limited judgment- Refers difficult or less routine issues to supervisor or higher-level staff for assistance- May provide guidance to students
This position is a 10-month continuous appointment spanning August through May.
Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.
Appointment Type:Regular
Number of Months Employed Per Year:10 Month Work Period
Time Type:Full time
Pay Grade:PS805
Application Instructions:To apply for this position, please click on "Apply" and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485. Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as: - Retirement benefits including defined benefit and defined contribution plans - Generous vacation, holiday and sick time and leave plans - Onsite childcare (Ames, Iowa) - Life insurance and long-term disability - Flexible Spending Accounts - Various voluntary benefits and discounts - Employee Assistance Program - Wellbeing program - Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.
Original Posting Date: March 27, 2026
Posting Close Date:April 6, 2026
Job Requisition Number:R18865
By focusing on the future and providing the best student experience possible, Iowa State University (http://www.iastate.edu/) attracts students and faculty who want to make a difference. With a comprehensive?land-grant?mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State, we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities.
Iowa State University is a welcoming community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community (https://www.iastate.edu/principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work.
All offers of employment, oral and written, are contingent upon the university's verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.
Iowa State University does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, genetic information, sex, marital status, disability, or status as a U.S. Veteran. Inquiries regarding non-discrimination policies may be directed to Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011, Tel. 515-294-7612, email eooffice@iastate.edu.
If you have questions about the application process please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485. Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email employment@iastate.edu or call (515) 294-4800 or Toll-Free: (877) 477-7485. TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942.
General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.
