Working Title: Documents Management, Imaging and Pre-Enrollment Review Specialist Team Lead
Job Class: Office & Administrative Specialist, Principal
Agency: Human Services Dept
Job ID : 93111
Location : St. Paul
Telework Eligible : Yes
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 03/26/2026
Closing Date : 04/01/2026
Hiring Agency/Seniority Unit : Human Services Dept / DHS Central Office AFSCME
Division/Unit : DHS-Central Office / HCA MPPS PEC HomeCare/EDMS
Work Shift/Work Hours : Day Shift
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $24.12 - $32.54 / hourly; $50,362 - $67,943 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/AFSCME
Work Area : G
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
This position is eligible for telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) for applicants who reside in Minnesota or in a bordering state, with supervisory approval and satisfactory performance. If you live in a state bordering Minnesota, you must live within 50 miles or less from the primary work location to be eligible for telework.
The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DHS does not participate in E-Verify.
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
TheDocuments Management, Imaging and Pre-Enrollment Review Specialist Team Lead reports to the Supervisor of Provider Enrollment and has close working relationships with the unit team and the other units of the MPS division. Responsibilities include:
Provide leadership and support in the Member and Provider Services division by monitoring and processing a variety of work items with the electronic document management system (EDMS) team
Assist the unit supervisor to make and alert staff to priority changes
Effectively use staff to manage the work during peak periods and eliminate backlogs
Coordinating document management functions and providing consultation to internal team members regarding EDMS policies and procedures
Act as a lead resource and provide day to day assistance related to:
the intake, triage, flow, and management of paper and electronic documents for a large scale program enrollment operations; with
job components needed to operate an automated electronic documents management system and associated software.The division's automated documents imaging system and associated documents management processes will evolve with its technology and new methods used to send, receive, and process its documents
Act as the primary resource for the EDMS scanning/indexing software.The primary resource is responsible for:
Developing and maintaining any changes to the software
Developing schedules for testing and training
Assessing business needs for the Units and Divisions
Developing roll out plans for new software enhancements
Assist/conduct resource management, workload and performance studies
Work with the Provider Enrollment Supervisor to implement business area changes, implementation of new policies, and transitions impacting the systems supports and business processes used by the MPS Division
Monitor staff response and performance during transitions
Serve as contact for and liaison with Provider Enrollment and other MPS Division units
Minimum Qualifications
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held.
Communication Skills sufficient to neutrally convey information, data, and different perspectives on issues,
Database, Documents, and Records Management sufficient to compile data, monitor computer printouts and generate reports; write with clarity and prepare basic level technical documents and reports
Development of Administrative and Programmatic Procedures sufficient to develop and modify administrative policies and procedures
Specialized Terminology sufficient know the codes and coding system for the different @types of health care providers enrolled as Medicaid Providers
Preferred Qualifications
Detailed understanding of the division's documents, its data, data names, and flow of work
Experience with MMIS data and document contents to obtain, cross check, verify, and validate data used to index, route, sort, and store section documents
Experience with the electronic document management system (EDMS) scanning/indexing software
Variety of experiences working effectively with others from different backgrounds and/or cultures
Additional Requirements
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
