Administrative Assistant - FIDS
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Administrative Assistant - FIDS
Salary
$23.10 - $29.16 Hourly
Location
Houston, TX
Job Type
Full Time
Job Number
38456
Department
Houston Public Library
Division
HPL - LIBRARY MATERIAL SERVICES
Opening Date
03/25/2026
Closing Date
3/31/2026 11:59 PM Central
Description
Benefits
Questions
POSITION OVERVIEW
PIN: 38456
APPLICATION ACCEPTED FROM: ALL PERSONS INTERESTED
DIVISION / SECTION: Library Materials Services / FIDS
Workday & Hours: Monday - Friday , 8:00 AM - 6:00 PM, occasional weekend, subject to change
DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS
HPL is seeking a highly motivated, talented, and experienced professional to serve as the Administrative Assistant for the Fleet Inventory and Distribution Services (FIDS) area.
The Houston Public Library (HPL) is a forward-thinking library organization, situated in the nation's fourth largest city serving a diverse population of 2.2 million people. Houston Public's libraries are trusted community and cultural centers that serve a highly diverse populace. At HPL, we understand that diversity in experiences, perspectives, knowledge, and ideas fuels creativity, broadens knowledge, and helps drive success. The person in this position will perform varied professional administrative functions.
Essential duties and functions of the position include but are not limited to the following:
Drafts correspondence related to library events, parking, parking applications, supplies, vehicle maintenance, and vehicle reservations.
Provides assistance to the FIDS-Manager and Assistant Manager.
Assigns parking codes, schedule special projects, and maintain records and calendar.
Pick up parking decals and bus passes for staff when needed.
Provides coverage in the mail room and supply room when needed.
Completes monthly facility checklists for the parking garage and loading dock.
Provides excellent internal and external customer service.
Attends monthly Safety Committee Meetings.
Performs other duties as necessary.
WORKING CONDITIONS
The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements.
MINIMUM REQUIREMENTS
EDUCATIONAL REQUIREMENTS
Requires a bachelor's degree in Business Administrative, Liberal Arts, or related field.
EXPERIENCE REQUIREMENTS
(1) one year of administrative experience is required.
PREFERENCES
Demonstrated ability to work independently to complete tasks/projects and manager projects simultaneously.
Strong and effective written and verbal communication skills.
Proven experience working collaboratively and proven experience achieving results.
Strong proficiency in using office applications including Word, Excel, and PowerPoint.
Strong organizational and time management skills.
GENERAL INFORMATION
SELECTION / SKILLS TESTS REQUIRED
The selection process will involve application review and/or Interview. The department may administer skills assessment test.
SAFETY IMPACT POSITION - YES
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
PAY GRADE - 17
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov
To view your detailed application status, please log-in to your online profile by visiting http://agency.governmentjobs.com/houston/default.cfm or call 832-393-0473).
If you need special services or accommodations, call 832-393-0473. (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. applicants are encouraged to attach a cover letter and resume along with their completed application when applying.
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:
Medical
Dental
Vision
Wellness
Supplemental Insurance
Life insurance
Long-term disability
Retirement pension
457 deferred compensation plan
Employee Assistance Program
10 days of vacation each year
13 city holidays, plus one floating holiday
Compensable Sick Leave
Personal Leave
Flexible schedules
Hybrid-Telework for eligible positions
Professional development opportunities
Transportation/parking plan
Section 125 pretax deductions
Dependent Care Reimbursement Plan
Paid Prenatal, Parental and Infant Wellness Leaves
Healthcare Flexible Spending Account
For plan details, visit http://www.houstontx.gov/hr/benefits.html
01
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?
YES
NO
02
Are you a current Houston Public Library employee or have you ever worked for the Houston Public Liibrary?
YES
NO
03
Please indicate your level of education and verifiable related work experience.
High School diploma or GED and LESS THAN 4 years of professional administrative experience .
High School diploma or GED and 5 or more years of professional administrative experience.
Associate's degree and less than 3 years of professional administrative experience.
Associate's degree and 3 or more years of professional administrative experience.
Bachelor's degree or higher in Business Administration, Liberal Arts or related field AND 1 year and/ more of administrative experience.
None of the above.
04
Which of the following administrative skills do you have (check all that apply)
Verbal and written communication skills to draft correspondence and reports.
Project management and ability to work independently.
General office and administrative skills.
Monitoring budgets.
No experience.
05
Please indicate your proficiency level in Microsoft Word & Excel.
Beginner (ex: create basic documents and/or spreadsheets with limited experience with other functionalities)
Intermediate (ex: insert page breaks, header/footer, and/or generate auto-calculating and basic cell formatting).
Advanced (ex: insert table of contents, generate tables, create mail merge and/or conditional formatting, table formatting, sort/filter cells, cell data validation/consolidation).
No Experience.
06
Please describe your administrative experience. If you have none, please put N/A.
Required Question
