Administrative Assistant
Requisition Number: 70805
Location: Boulder Colorado
Employment Type: Classified Staff
Schedule: Full Time
Posting Close Date: 07-Apr-2026
Date Posted:
Job Summary
The Department of Chemistry is seeking a proactive and meticulous Administrative Assistant to join our collaborative team. This dynamic role offers the opportunity to play a key role in supporting the department's academic mission through administrative coordination, event management, and communication initiatives.
As the Administrative Assistant, you will serve as a central hub for departmental activity-coordinating high-profile seminar programs and event logistics, maintaining the department's web presence, and providing essential support to department faculty, staff, students, and guests. You will also ensure the smooth operation of the front office, while implementing systems that improve efficiency across the department.
This entry-level position is an excellent opportunity to apply a versatile skill set, offering hands-on experience in higher education administration, and is ideal for someone eager to grow their skills in event coordination, digital communications, and process improvement.
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
Who We Are
The Department of Chemistry at the University of Colorado Boulder emphasizes knowledge of the basic principles of chemistry, including atomic and molecular theory, the states of matter, and reactivities and properties of chemical substances. Students study the basic subfields of chemistry, such as organic, physical, analytical, and inorganic chemistry, all while developing the mathematical skills to understand fundamental chemical relationships and to manipulate experimental data. Graduates also learn safe chemical practices, including handling waste, safety equipment, assembling chemical apparatus, and designing experiments.
What Your Key Responsibilities Will Be
Administrative and Front Office Support
Provide comprehensive administrative support to the Department Chair, faculty and staff, ensuring smooth operations and efficient workflow.
Greet and welcome students, faculty, staff, and visitors courteously and professionally.
Address and resolve inquiries with reliability and accuracy.
Act as the department liaison for Parking Services, OIT, and Telecom.
Assist with property disposal and asset management.
Oversee mailroom operations and maintain a polished and professional front office environment.
Coordinate office supply orders and office equipment.
Develop and maintain departmental directories, documents, and forms.
Coordinate and optimize chemistry building scheduling and space utilization using EMS.
Efficiently review and prioritize incoming requests via email, request forms, or phone, ensuring timely and appropriate responses.
Oversee the organization, storage, and security of departmental documents.
Implement digital systems and procedures for easy document access and retrieval.
Ensure compliance with safety standards and facilitate communication between department staff and building management.
Manage, clean, and organize the front desk, waiting area, and breakroom.
Event and Seminar Program Support
Plan, organize, and implement departmental events, including seminars, recruitment sessions, graduation ceremonies, and staff and faculty appreciation events.
Communicate with partners and manage resources to deliver high-quality events.
Ensure excellent guest experience and attention to event details.
Evaluate event outcomes and use feedback to improve future events.
Website Management
Collaborate with the administrative team to ensure accuracy and relevance of the department website and social media.
Add new content, update existing content, and remove outdated information.
Regularly back up the website to ensure data can be restored in case of a failure.
Check for broken links and update or remove them.
Conduct regular reviews of the website to ensure mobile optimization, accessibility, and make design changes to improve navigation and usability.
Generate regular performance reports using Google Analytics and Looker Studio to analyze website trends, monitor user engagement metrics, and find opportunities for content and usability improvements.
Expense Review and Reimbursements
Assist in reimbursement requests and expense reports, ensuring compliance with university policies for faculty, staff, students, and guests of the department.
Provide training on documentation and submission procedures.
Identify process improvements and partner with finance offices for efficient processing.
What You Should Know
This is a classified position, and per state requirements, you must be a Colorado resident at the time of application.
This is a fully in person role. .
This can be subject to change based on the business needs of the department.
Standard Business Hours : 8:00 AM - 5:00 PM | Monday - Friday
Employee may be expected to be on campus Monday-Friday during onboarding, training, and/or professional development events/meetings.
What We Can Offer
The pay for this position is $50,856 - $51,100.
If you have prior state-classified experience in the same class series as this position, your pay may be set at a higher amount per the state Step Pay Program (https://dhr.colorado.gov/state-hr-professionals/compensation/2024-step-pay-program-for-state-of-colorado-employees) implemented on July 1, 2024.
Benefits
At the University of Colorado Boulder (https://www.colorado.edu/) , we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package (https://www.colorado.edu/jobs/benefits) includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage (https://advantage.cu.edu/campus/cu-boulder) program.
Be Statements
Be ambitious. Be pioneering. Be Boulder.
What We Require
Must be a Colorado resident at the time of application.
High School Diploma
3+ years of experience in office administration, clerical work, or a related field
position. Including basic knowledge of Microsoft Office Suite and Google Workspace.
What You Will Need
Strong customer service skills with the ability to communicate efficiently and effectively.
Attention to detail.
Planning, problem-solving, and organization skills.
Proficient in Microsoft Office (e.g. Word, Excel, PowerPoint).
Excellent interpersonal skills, including written and verbal.
Ability to work independently and on a team.
Special Instructions
To apply, please submit the following materials:
A current resume that includes date ranges for each position held and whether the position was full-time or part-time.
A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
DD-214 for veteran applicants.
Qualified veterans are eligible for veteran's preference points within the State classified system. If you are a veteran and would like to have your DD214 evaluated to determine your eligibility for preference points, please attach a copy of your DD214 to this posting. If you do not wish to upload a DD214, please email a copy to recruiting@colorado.edu and reference the job to which you are applying
We may request references at a later time.
Please apply by April 7th, 2026 for consideration.
Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs (http://jobs.colorado.edu/) .
Select here for additional information regarding Classified Staff positions: www.cu.edu/cu-careers/special-instructions-classified-staff-applicants
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Administrative-Assistant/70805 (https://apptrkr.com/7031385)
Copyright 2025 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency (https://www.jobelephant.com/)
jeid-d2b602b9453e0c4a9e4f36509c001222
The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.
