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Administrative Manager

Fluor • Milford, CT • 17h ago

Job

Overview

Location :

United States, Milford, Connecticut

Job skills Finance, HR and Administration

Type Contract

Job id 167400

Salary Negotiable

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Sarah J. Cox

I manage this role

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Our client is proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our personnel, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you are invited to apply for this role.

Position Overview

The Support Administrator provides comprehensive administrative, financial, and business support to plant operations. This role serves as a key liaison between the plant and corporate departments, ensuring smooth communication, financial accuracy, regulatory compliance, and efficient day-to-day operations. The position supports financial close activities, budgeting, expense control, facility management, and project coordination while enabling the Plant Manager to focus on operational priorities.

Key Responsibilities

Plant & Administrative Support

Provide administrative, financial, and business operations support for plant activities.

Support the Plant Manager with site-level initiatives, projects, and operational needs.

Communication & Corporate Liaison

Interface with Corporate Office departments including Accounts Payable, Accounting, Fixed Assets, Risk Management, Fleet Management, Legal, Tax (Property & Sales), Government Affairs, and Safety.

Coordinate and communicate matters impacting plant operations.

Financial Close & Reporting

Support the monthly financial close process, including accruals, account reclasses, capital reporting, HR updates, and variance commentary.

Ensure timely and accurate financial documentation and reporting.

Budgeting & Expense Control

Track and monitor expenses using FIM and MAXIMO systems.

Manage office supply inventory and prepare budget reports using PLANFUL.

Assist the Plant Manager with development and preparation of the annual budget.

Accounts Payable / Accounts Receivable

Process administrative (non-PO) invoices and receivables.

Maintain accurate AP/AR records to support audit and compliance requirements.

Testing Administration

Serve as the POSS/MASS Test Administrator, administering the Edison Electric Institute (EEI) test to prospective employees.

Community Relations

Support the Plant Manager with community relations activities and outreach efforts.

Facility Management

Oversee office maintenance, repairs, and facility services, including coordination with vendors such as CINTAS and office cleaning services.

Ensure office facilities are safe, functional, and compliant with company standards.

Compliance

Ensure adherence to company policies, administrative standards, safety requirements, and legal regulations.

Post Vistra, Federal, and State (ADP) regulatory notices as required.

Project Management

Lead and support administrative projects such as event planning, office renovations, system implementations, and upgrades (e.g., 2025 MAXIMO Upgrade and FITT implementation).

Coordinate timelines, vendors, and internal stakeholders.

Information & Records Management

Maintain accurate and organized records, including environmental, health and safety, and personnel files.

Scheduling & Coordination

Manage calendars, schedule meetings, coordinate travel and meals, and reserve conference rooms.

Support meeting logistics and executive coordination as needed.

Process Improvement

Develop, implement, and monitor administrative procedures to improve workflow efficiency.

Maintain document control, filing systems, and communication protocols.

Warehouse Support

Manage Warehouse Coordinators (WHCs) and oversee assigned duties and activities.

Other Duties

Perform additional duties and support special projects as assigned by the Plant Manager that impact site operations.

Qualifications

Experience in plant administration, operations support, or business support roles (utilities, industrial, or manufacturing preferred).

Strong financial, organizational, and communication skills.

Experience with ERP/financial systems such as MAXIMO, FIM, and PLANFUL preferred.

Ability to manage multiple priorities in a fast-paced plant environment.

Key Skills

Administrative & Financial Support

Budgeting & Expense Tracking

AP/AR Processing

Facility & Vendor Management

Compliance & Regulatory Coordination

Project & Process Management

Cross-Functional Communication

Records & Information Management

TRS Staffing Solutions are an equal opportunities employer, and we welcome you to provide OFCCP data voluntarily here (https://forms.office.com/Pages/ResponsePage.aspx?id=_kyGdW3ynEG2ncY4aVtVM-Ae8m-ZY39DmkVklULkcVtUNFFBR1g2Sk1EUExNWFpKVTZHRlNTRldaRC4u)

We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race; color; age; sex; sexual orientation; gender identity; religion; national origin; disability; veteran status; genetic information; or any other criteria protected by governing law.

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