Administrative Assistant

Ensign-Bickford Aerospace and Defense • Moorpark, CA • 4h ago

This opportunity is located within our Ensign-Bickford Aerospace & Defense Company business, a global leader of mission-critical hardware and systems solutions including precision energetics systems and innovative explosive solutions. Click here (https://www.eba-d.com/) to learn more.

Job Description

We are seeking a highly organized and proactive Administrative Assistant to provide administrative support to our Facilities team. This role will manage contractor scheduling, facility work requests, purchase requisitions (PRs), and other administrative tasks, ensuring smooth operations, timely maintenance, and efficient project execution. The Administrative Assistant will be the central point of facility coordination, helping technical staff focus on preventive maintenance, infrastructure planning, and strategic priorities.

Key Responsibilities

Coordinate contractor scheduling and manage communication between internal teams and external vendors.

Track and follow up on facility work requests to ensure timely completion.

Prepare, submit, and track purchase requisitions (PRs) and associated procurement documentation.

Maintain accurate records, logs, and reports related to maintenance and facility operations.

Assist with meeting coordination, documentation, and follow-up on assigned action items.

Serve as the first point of contact for visitors, contractors, and vendors, managing site access procedures and ensuring compliance with safety requirements.

Support general office administration tasks, including document preparation, filing, and inventory tracking.

Collaborate with Facilities and other departments to streamline processes and improve operational efficiency.

Minimum Qualifications

High school diploma or equivalent required; associate degree preferred.

Minimum of 3 years of administrative support experience, preferably in facilities, maintenance, or operations environments.

Strong proficiency in Microsoft Office applications, including Excel, Word, and Teams.

Experience with CMMS systems preferred familiarity with procurement or work order systems a plus.

Excellent organizational skills with strong attention to detail and the ability to multitask effectively.

Strong written and verbal communication skills.

Dependable, professional, and able to follow through on tasks consistently.

Compensation:

Pay Range: $28 - $32 per hour. Pay is determined by the applicants education, experience, knowledge, skills, abilities, internal equity, and alignment with market data.

Ensign-Bickford Aerospace & Defense Company is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, religion, color, sex, age, disability, sexual orientation, genetic information, national origin, or veteran status.

Ensign-Bickford Industries, (http://e-bind.com) (EBI), founded in 1836, is a privately-owned high technology conglomerate that participates in businesses that are relevant to the future of the world and have multigenerational growth prospects. As One EBI, we innovate in science and technology for the safety, health, and well-being of society, creating exceptional long-term value.

Watch the video above to learn more about some of the incredible challenges we take on every day to deliver the best product for our customers, and ultimately the world.

Ensign-Bickford Industries (EBI) is a global science and technology organization with unparalleled leadership positions in attractive industries and markets. We are EBI, positioned to take on some of the world's most complex technological and scientific challenges in diagnostics, pet food science, and aerospace and defense.

Click here to learn about our Core Values (https://ensign-bickfordind.com/ebi-core-values/)

We conduct business in a manner that reflects the highest human and ethical standards. With that commitment to mutually beneficial partnerships and a belief in the efficacy of genuine economic and social service, this cornerstone is the foundation of who we are as a company and our winning vision.

AFB International (http://www.ensign-bickfordind.com/subsidiaries/afb-international/)

AFB is the leader in pet food flavor enhancers. Ensuring product performance for pet food manufacturers-and their customers-is our business.

Cawood (https://cawood.co.uk/)

Cawood is the UK's leading scientific group, recognized for its technical capability and value-added service to customers in land-based industries.

? Ensign-Bickford Aerospace & Defense Company (http://www.ensign-bickfordind.com/subsidiaries/ensign-bickford-aerospace-defense/)

EBAD is a global leader in precision energetic systems and other innovative explosives, non-explosive and electromechanical solutions for the defense and aerospace markets.

? EnviroLogix (http://www.ensign-bickfordind.com/subsidiaries/envirologix-inc/)

EnviroLogix is an industry leader in the development and manufacturing of tests for the rapid detection of GMOs and mycotoxins throughout the worldwide food production chain.

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