Administrative Specialist

Vail Resorts • Beaver Creek, CO • 1h ago

Create Your Experience of a Lifetime!

Come work and play in the mountains! Whether it's your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).

Job Benefits

Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons

MORE employee discounts on lodging, food, gear, and mountain shuttles

401(k) Retirement Plan

Employee Assistance Program

Excellent training and professional development

Referral Program

Full Time roles are eligible for the above, plus:

Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)

Free ski passes for dependents

Critical Illness and Accident plans

Job summary:

The Administrative Finance Assistant provides support to senior leadership by managing daily administrative operations, supporting strategic tasks, and assisting with accounting processes. This role requires exceptional organizational skills, financial literacy, and the ability to handle confidential information with discretion. The ideal candidate is proactive, detail oriented-oriented, and comfortable operating in a fastfast-paced-paced, dynamic environment.

Job Specifications:

Starting Wage: $23.22/hr - $31.00/hr

Employment Type: Year Round

Shift Type: Full Time hours available

Minimum Age: At least 18 years of age

Housing Availability: No

Job Responsibilties:

Executive & Administrative Support

Provide professional administrative support to company leaders, including calendar management, meeting preparation, travel coordination, office supply and office management.

Serve as a key liaison between resort leadership, internal teams, and external partners

Assist in the preparation of executive level presentations, summaries, and briefings.

Financial Coordination

Assist the finance team with reviewing and inputting transactional information, performing basic reconciliations, and supporting other tasks as needed

Review, code, and process invoices, expense reports, and credit card activity

Support monthly, quarterly, and annual financial tasks as needed

Compile financial data into organized, easy to interpret reports for leadership.

Operational Support

Coordinate cross departmental office supplies.

Maintain and improve organized systems for contracts, financial documents, and sensitive information.

Accurately input data supporting business licenses, short-term rental, real estate, and other resort activity into key company databases. Proactively review and identify issues with the appropriate manager.

Communication & Coordination

Draft professional emails, reports, and communications on behalf of leadership.

Facilitate meetings by preparing agendas, capturing action items, and ensuring follow-through.

Build strong working relationships with internal and external stakeholders.

Job Requirements:

3+ years of administrative support experience, ideally supporting senior leadership.

Strong financial acumen, with experience in accounting processes.

Proficiency in Microsoft Excel, PowerPoint, Teams, and Outlook.

Exceptional communication, organization, and time management skills.

Preferred

Bachelor's degree in Finance, Accounting, Business Administration, or related field.

Experience in a corporate, hospitality, resort, or multi-unit business environment.

Ability to manage multiple priorities with accuracy and minimal oversight.

Core Competencies

Attention to Detail - Ensures accuracy in documents, numbers, and processes.

Professional Discretion - Maintains confidentiality and exercises sound judgment.

Initiative & Problem Solving - Anticipates needs and resolves issues proactively.

Financial Savvy - Understands financial data and can synthesize information effectively.

Communication Excellence - Writes and speaks with clarity, tact, and professionalism.

Organization & Prioritization - Manages complex schedules and deadlines with ease.

The expected pay range is $23.22/hr - $31.00/hr. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution.

We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 513905

Reference Date: 03/14/2026

Job Code Function: Administrative

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