The University of Maine at Farmington (UMF) is looking for a versatile and organized Administrative Specialist CL2 to serve as the operational backbone of our Fitness and Recreation Center (FRC). The FRC is a vibrant hub on campus, providing a wide range of programs and services to our students, faculty, staff and the local community.
This is an essential operational position that ensures accuracy, continuity, and compliance across the FRC's diverse functions. You will be the "go-to" person for daily business support, supporting the financial, administrative, and customer service health of the department.
If you thrive in a dynamic environment where you can process everything from facility scheduling to financial reporting, we want to hear from you!
The starting rate is $19.61 for a new hire or the appropriate transfer rate for a current employee within the ACSUM collective bargaining unit.
Example of responsibilities including but not limited to:
Financial Stewardship: Processing purchasing, travel arrangements, and various membership plans. You will oversee credit card systems, process financial transactions, and prepare financial reports.
Facility & Event Logistics: Coordinating facility scheduling for teams, classes, and special events.
Student Workforce Support: Acting as the primary resource for student payroll and providing administrative support for the student workforce.
Communication & Membership Support: Providing exemplary customer service to a diverse population of students and community members. You will explain departmental policies and provide guidance on non-routine requests.
Records & Compliance: Maintaining confidential department files and ensuring all data entry - including membership and financial records - is accurate and error free.
Complete job description (https://drive.google.com/file/d/1JDSRYuzzSgMhD4v-e638vFA6ds7-oSAK/view?usp=sharing)
Required Skills & Core Competencies
Organizational Rigor: Ability to handle multiple tasks, prioritize daily work based on deadlines, and maintain 100% accuracy in data entry.
Financial Acumen: Knowledge of basic bookkeeping, budgeting principles, and the ability to identify and correct balancing errors.
Technological Proficiency: Experience with computers and related software applications (e.g. MaineStreet/PeopleSoft, scheduling software, and credit card processing systems).
Communication Excellence: Strong interpersonal skills to effectively exchange information with coworkers, students, and the general public.
Required Qualifications
High School diploma or equivalent.
Sufficient experience, including two (2) years administrative support experience.
Preferred Qualifications
Experience in fitness, recreation, or higher education setting is a plus.
Experience with scheduling software is considered an asset.
The University of Maine at Farmington offers a highly competitive benefits package (https://drive.google.com/file/d/1VY09taeVBokT5JjzAp3ul-QqMTqg7mke/view?usp=sharing) that includes holiday and sick time, medical, dental, and vision insurance, life insurance, short- and long-term disability insurance, a tuition waiver program for employees and eligible dependents, retirement plan options, and more. Visit our benefits website (https://www.maine.edu/human-resources/benefits/) to learn more.
Application Requirements:
Cover Letter
Resume/Curriculum Vitae
Contact information for three (3) professional references
We are not able to consider applicants who require any visa sponsorship support
Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University.
For full consideration, materials must be submitted by 4:30 pm EST on Friday, April 3 , 2026.
The successful applicant is subject to appropriate background screening.
Equal Opportunity Statement
The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling 207.581.1226, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at www.maine.edu/title-ix/.
The University of Maine at Farmington employees are Mandatory Reporters with the exception of UMF's licensed, clinical medical providers (including athletic trainers), and mental health providers and their clinical interns when working in their capacity as providers.
Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish, and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. You may view the University's Annual Security Report. If you wish to have a paper copy of the ASR or you need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact: UMF Department of Public Safety / Campus Police, University of Maine at Farmington, 149 Quebec Street, Farmington, Maine 04938-1994, tel 207-778-7400.
About the University of Maine System
The University of Maine System (UMS), established in 1968, consists of seven universities and the University of Maine School of Law, spread across various locations in Maine. UMS provides system-wide services and governance from these locations, leveraging the distinct strengths and collaborations among its institutions to advance strategic priorities for UMS (https://www.maine.edu/strategic-plan/) and the state of Maine.
Choosing UMS means opting for a high quality of life supported by excellent benefits such as tuition waivers, robust retirement contributions, and comprehensive insurance coverage including medical, dental, vision, life, and disability. Maine's diverse landscapes, from accessible wilderness and rugged coastline to urban centers and rural communities, offer numerous cultural activities, strong public schools, safe neighborhoods, and high-quality healthcare. Discover more about Maine's exemplary lifestyle on the Maine Office of Tourism website (https://visitmaine.com/plan-your-visit/relocating-to-maine) .
