Office Operations Administrative Assistant

GANNETT FLEMING INC • Mechanicsburg, PA • 20h ago

Reference #: GAFLUS202613739EXTERNALENUS What You Will Do: GFT is seeking an Office Operations Administrative Assistant to join our Strategic Services team in Mechanicsburg, PA! This role follows an onsite work model, requiring regular attendance in our Mechanicsburg office (five days a week), and includes support for additional locations, which may involve occasional travel.

The GFT Strategic Services team, which includes Human Resources, Legal, Accounting & Finance, Office Operations, IT Services and Marketing & Communications, is essential for managing and supporting the company's global operations. Strategic Services is part of a broader strategy to transform the business and improve efficiency. The support of this amazing team of professionals is the backbone of our ability to deliver infrastructure consulting and design services.

What you will be challenged to do: This is an excellent career opportunity for an experienced, motivated Office Operations Administrator who thrives in a collaborative team environment. The role highlights a customer-focused mindset and a passion for delivering exceptional quality and results on every project. As an Office Operations Administrative Assistant, you will independently carry out & manage the administrative office functions, providing administrative support to local Office Leadership as assigned and other staff within the Mechanicsburg, PA office, and remote sites. In addition, you will assist the Office Operations leadership with practice initiatives, key corporate policies, and procedures.

In this capacity, the successful candidate will be responsible for the following: Answer and direct office main line phone calls when needed. Sort and distribute incoming mail and process outgoing mail. Assist with travel and meeting arrangements. Order lunches and assist with staff & client meetings. Receive vendor, guest, client visitations (i.e., security access, parking, amenities, seating, safety). Coordinate and manage activities / events and oversee the engagement & budget compliance of the Employee Engagement & Citizenship Program (EECP). Keep all pertinent office documentation updated (i.e., Manuals, SharePoint, Office Layout/Seating, etc.). Maintain office resources (i.e., workspace, furniture, supplies, office technology equipment, signage, etc.). Oversee the Safety Coordinator duties. Assist with office real estate closures, relocations & renovations. Perform new hire orientation and terminations for designated office(s). Prepare & submit office expense reports. Review and process vendor invoices. Prepare office agenda topics, attend, and document Office Leader-hosted meetings. Serve as primary contact with building property management on security access, parking, and work order requests (i.e., HVAC, maintenance, etc.). Perform other job-related duties as assigned.Education | Experience:

What you will bring to our firm: High school diploma required. 2+ years of relevant administrative experience. Effective customer service skills. Strong written and verbal communication skills. Ability to multitask and prioritize. Strong organizational skills and attention to detail. Experience with event planning. Proficient in Microsoft Office Suite/O365 applications. Ability to problem-solve and analyze data. Resourceful and proactive. High level of professionalism and discretion in business matters to handle confidential information. Ability to identify, analyze, communicate, and implement process improvements. What we prefer you bring: Bachelor's Degree. Previous administrative experience within an AEC (Architecture, Engineering, or Construction Management) firm. Compensation: The salary range for this role is $50,000 - $55,000. Salary is dependent upon experience and geographic location.

Featured Benefits:

Hybrid (in-person and remote) work environment.

Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.

Tax-deferred 401(k) savings plan.

Competitive paid-time-off (PTO) accrual.

Tuition reimbursement for continued education.

Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations

Incentive compensation for eligible positions.

Company Overview: At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships - that's why we're the employer of choice for 5,000+ of the industry's brightest engineers, planners, architects, inspectors, designers, and more.

Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century's experience, together we're building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.

GFT: Ingenuity That Shapes Lives is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law.

Unsolicited resumes from third party agencies will be considered the property GFT.

GFT does require the successful completion of a criminal background check for all advertised positions.

Location: Mechanicsburg, PA Core Business Hours: 8:00 AM - 5:00 PM Employment Status: Full-Time

LI-on-site

LI-KV1

Gannett Fleming is an Equal Opportunity Affirmative Action Employer, including veterans and disability status.

Similar Jobs

Administrative Assistant

CAI • Middletown, PA • 2h ago

Management & Administrative

Administrative Assistant Req number: R7373 Employment @type: Full time Worksite flexibility: Hybrid Who we are CAI is a global services firm with over 9,000 associates worldwide and a yearly revenue of $1.3 billion+. We...

2h ago

Go to Apply

Product Marketing Manager- Manager, Packaging and Go-To-Market

Wolters Kluwer • Harrisburg, PA • 4h ago

Management & Administrative

About the Team Our Product Marketing team drives commercial success across a portfolio of solutions that support healthcare professionals and organizations. We partner closely with Sales, Product, Customer Success, and M...

4h ago

Go to Apply

PART TIME - Administrative Assistant

Robert Half • Harrisburg, PA • 22h ago

Management & Administrative

Description Do you love organization, enjoy helping others, and get a little thrill from checking things off a to-do list? Are you the kind of person who actually enjoys a well-labeled spreadsheet or a perfectly schedule...

22h ago

Go to Apply

Senior Relationship Manager-Commercial Agriculture

UMB Bank • Harrisburg, PA • 22h ago

Management & Administrative

As the leading line of business, UMB's bottom line is directly impacted by the growth of our Commercial Agricultural portfolio . The team consists of Portfolio Managers, Underwriters, Credit Analysts, Treasury Management...

22h ago

Go to Apply

Regional Market Manager, MEP - Northeast

Stanley Black and Decker • York, PA • 1d ago

Management & Administrative

Regional Market Manager, MEP - Northeast Field-based/Remote Travel 60% Expected Come make the world and accelerate your success. It takes great people to achieve greatness. People with a sense of purpose and integrity. P...

1d ago

Go to Apply

Operations Manager - AMPV Assembly

BAE Systems • York, PA • 1d ago

Management & Administrative

Job Description How does it feel to work on a driven team of game changers? Inspiring. At BAE Systems, our operations team is the best at what they do, and their work is part of why our clients trust our business. As an...

1d ago

Go to Apply

Customer Service Supervisor

Wawa, Inc. • Middletown, PA • 1d ago

Management & Administrative

As a Customer Service Supervisor (CSS) , you are a motivated leader who plays a key role in supporting store operations. You'll work side-by-side with peer supervisors and store leaders to deliver excellent customer serv...

1d ago

Go to Apply

Customer Service Representative

ASM Research, An Accenture Federal Services Company • Harrisburg, PA • 1d ago

Management & Administrative

Position Overview The Customer Service Representative provides first-level technical support for users of enterprise IT services in a highly regulated government environment, serving as the primary point of contact for i...

1d ago

Go to Apply

Police Officer

UPMC • Harrisburg, PA • 1d ago

Management & Administrative

re you a law enforcement professional looking to join a team centered around our UPMC core values of Quality and Safety? UPMC is excited to be hiring for a Police Officer opportunity at UPMC Harrisburg Hospital. Assigned...

1d ago

Go to Apply

Manager, HR Business Partner - Pharma Supply Chain

Cardinal Health • Harrisburg, PA • 1d ago

Management & Administrative

What HR Business Partner contributes to Cardinal Health Human Resources designs, implements and delivers human resource programs and policies, including recruitment, talent management, diversity and inclusion, compensati...

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.