Admin/DMA Job Description
Core Responsibilities
Administrative Support
Provide professional, proactive administrative assistance to a group of employees under the direction of the OpEx leader.
Support with meeting logistics (booking rooms, ordering catering, handling visitor requests, securing meeting supplies, and escorting guests).
Office Coordination
Receive and distribute mail.
Maintain inventory and order office supplies as needed.
Troubleshoot and serve as point of contact for office equipment concerns.
Schedule meetings and manage calendar changes per leader direction, including operator class hiring interviews.
Document Management
Maintain electronic file shares and departmental libraries in accordance with Dow Global Record Manual requirements.
Oversee document control: slotting, movement, audits, and gap closure for all documentation.
Work closely with ODMS Element/Section Owners to ensure accuracy and compliance for records and documents.
Train and coach users on the Document Management System (DMS).
Serve as Element Focal Point for ODMS 05.03.03 Document & Records Management, ensuring procedure compliance, gap analysis, and effective reviews/communication.
Expense Reporting
Complete expense reports for all organizational purchases; collect and scan receipts.
Use Concur or similar tools (preferred experience).
Continuous Improvement
Attend department staff meetings.
Engage with senior admins and offer assistance proactively.
Identify and help drive efficiency in workflows.
Physical & Electronic Resource Oversight
Weekly monitoring of physical libraries and departmental drop boxes.
Administer the electronic procedure tool, digitizing and organizing procedures as needed.
Expectations & Work Style
Maintain visibility and approachability by being accessible in areas where employees work (control rooms, admin buildings, libraries).
Demonstrate strong listening and problem-solving skills, reliability, and initiative.
Communicate clearly and regularly-keep team members informed and foster collaborative, effective relationships.
Handle tasks from start to finish within provided timelines; demonstrate flexibility and responsiveness to work changes.
Commit to safety, Dow's core values, and a respectful workplace.
Actively seek continuous learning and departmental improvement opportunities.
Schedule & Location
Schedule: Monday-Friday, 8:00 AM-5:00 PM
Location: Primarily office-based
Top Candidate Qualifications
Hard Skills:
Strong attention to detail, high-level organization, and recordkeeping
Mid-level proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Experience with expense report management and calendar coordination
Soft Skills:
Strong accountability, attendance, and reliability
Team-oriented, collaborative attitude
Flexibility and adaptability to evolving work requirements
Work Environment
Team-based, highly collaborative
Success tied to engagement, communication, and teamwork
Occasional local errands required (paid mileage with personal vehicle)
Safety & Dress Code
PPE: Not required for this role
Dress Code: Business casual (jeans allowed); clean, appropriate office attire; closed-toe shoes required
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
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Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.
