Project Coordinator

Actalent • Jupiter, FL • 3h ago

Job Title: Project CoordinatorJob Description

The Project Coordinator plays a crucial role in supporting the Project Manager throughout the entire project lifecycle. This includes early pre-construction coordination, installation, and closeout. The role focuses on day-to-day project coordination, documentation, scheduling support, and client communication, ensuring projects remain organized, on schedule, and aligned with client requirements. The Project Coordinator collaborates closely with the Project Manager, internal teams, contractors, and clients to manage administrative and coordination tasks across multiple active projects.

Responsibilities

Assist the Project Manager with early project coordination, including gathering project inputs and supporting estimating and quoting efforts.

Track revisions to project scope, pricing, and documentation as additional information is received.

Support coordination of construction plans and documentation prior to execution.

Assist with project setup following contract award and support execution through installation and closeout.

Coordinate with internal teams, contractors, and vendors to support schedules, logistics, and scope alignment.

Assist with permitting coordination, contractor communication, and site readiness activities.

Track manufacturing schedules, delivery timelines, and installation milestones.

Support client communication by preparing updates, documentation, and status reports.

Manage differing client standards, documentation requirements, and reporting needs.

Utilize Procore for project scheduling support, document control, and tracking.

Maintain organized project records, schedules, and correspondence.

Support the Project Manager in managing multiple active projects simultaneously.

Essential Skills

10+ years of experience in construction project management.

Proven ability to manage 15-20 active projects from pre-construction through completion.

Understanding of construction documents, drawings, and specifications.

Additional Skills & Qualifications

Experience with pre-cast concrete, critical infrastructure, data centers, military, or power utility projects.

Familiarity with high-security or regulated environments.

Experience with construction management, change orders, construction documents, document control, and RFIs.

Work Environment

This is an office-based, full-time position with some travel required. The role is within the engineering department and reports to the Director of Operations and Quality Assurance.

Job Type & Location

This is a Contract to Hire position based out of Jupiter, FL.

Pay and Benefits

The pay range for this position is $31.25 - $48.46/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Jupiter,FL.

Application Deadline

This position is anticipated to close on Mar 29, 2026.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

Actalent is an equal opportunity employer.

About Actalent

Actalent is a global leader in engineering and sciences services. For more than 40 years, we've helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC-with four delivery centers in India led by 1,000+ extraordinary employees who connect their passion with purpose every day.

Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.

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