Executive Administrative Assistant I

L. L. Bean, Inc. • Freeport, ME • 12h ago

At L.L.Bean, we believe the outdoors brings out the best in all of us. We are committed to fostering a culture of belonging and creating safe, inclusive spaces where everyone feels welcome-both here and Outside. We value individual differences and are dedicated to maintaining an inclusive work environment where everyone can bring the best of their experience and talents and truly thrive.

L.L.Bean is currently seeking an Executive Administrative Assistant to support senior leaders in Supply Chain. In this role you will perform advanced, diversified, and confidential administrative duties in support of VP/Director level executives and their teams. Discretionary judgement, considerable knowledge of company organization, policy, and personnel are required to accomplish work assignments.

Job Responsibilities:

Manage and optimize complex calendars for Supply Chain senior leaders, proactively prioritizing meetings and resolving conflicts.

Serve as a primary point of contact for high-priority inquiries, upholding L.L.Bean's corporate image.

Coordinate domestic and international travel, ensuring compliance with visa requirements and detailed itineraries.

Prepare and edit executive-level materials, including presentations and communications.

Build strong, collaborative partnerships across Supply Chain and cross-functional partners.

Coordinate fittings and documentation for Technical Design in partnership with modeling agencies.

Plan and execute departmental events such as leadership offsites, vendor weeks, department celebrations.

Support monthly Supply Chain All Hands meetings by coordinating logistics, data collection, and presentation materials.

Manage the Supply Chain SharePoint site, posting recordings, decks, newsletters, and IM News.

Submit requests in the Jira Service Management portal for equipment, software, access and roles for current and new department members.

Organize administrative workflows, maintain departmental files, and manage office logistics.

?Health and Safety Requirement: Every employee is responsible for contributing to a safe and healthy workplace. Employees are expected to be active participants in health and safety by following all safety policies and procedures, reporting unsafe conditions or at-risk behaviors to leadership, and conducting work in a safe manner. Those in a leadership role are also expected to model safe behaviors, evaluate risk, and ensure that risks are reduced to acceptable levels.

Skills & Qualifications:

Associates degree or higher preferred

3+ years of relevant experience required

Proficiency in Microsoft Office suite (Excel, Word, PowerPoint, Outlook, Teams, OneNote, OneDrive)

Familiarity with SharePoint

AI familiarity is helpful

Ability to work with spreadsheets & presentations

Exceptional organizational, time management & prioritization skills

Excellent verbal & written communication skills

Skilled in business correspondence

Demonstrated problem solving & troubleshooting skills

Strong customer service orientation

Walgreens • Topsham, ME • 4d ago

Management & Administrative

Job Description: Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service. Custome...

4d ago

Go to Apply

Operations Manager

CVS Health • Cape Elizabeth, ME • 4d ago

Management & Administrative

4d ago

Go to Apply

Customer Service Associate

Walgreens • Falmouth, ME • 6d ago

Management & Administrative

6d ago

Go to Apply

Account Manager

Cornerstone onDemand • Portland, ME • 1w ago

Management & Administrative

The Cornerstone Account Manager is responsible for fostering the overall relationship between Cornerstone and a book of our clients. By maintaining a strong relationship with our clients, the Account Manager ensures high...

1w ago

Go to Apply

Account Manager- Outside Sales - PORTLAND, ME

The Raymond Corporation • Portland, ME • 1w ago

Management & Administrative

Account Manager, Outside Sales Location: Remote $60,000 base salary- plus commission For more than a century, Abel Womack has been helping companies transform the way they move, store, and manage materials. We partner wi...

1w ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.