At Link Snacks, we show up hungry, roll up our sleeves, plaid or otherwise, and dive straight into the hard work. We don't hide from challenges; we hunt them down. We push harder, move faster, and take the kinds of big swings that built this business in the North Woods of Wisconsin four decades ago.
We're everyday people who deliver extraordinary results. Innovation, creativity, and urgency aren't buzzwords, they're expectations. And just like the real protein snacks we make across our global house of brands-Jack Link's® (https://www.jacklinks.com/) , Lorissa's Kitchen® (https://www.lorissaskitchen.com/) , Golden Island® (https://www.goldenislandjerky.com/) , BiFi® (https://www.bifi.com/en) , and Peperami® (https://www.peperami.tv/) and KOOEE!® (https://www.kooeesnacks.com.au/) to name a few-there's nothing artificial about us. What you see is exactly what you get: humble, gritty, passionate people who show up every day ready to not just be a participate in the meat snack industry that the Link Family created, but to move faster, innovate harder and keep raising the bar so high, the rest of the world needs a ladder just to see it.
Dominating this space across the world takes a team. A team that runs together, succeeds together, and celebrates together. A team that's full of relentless energy and spirit that can only be fueled by one thing: a fist full of our delicious meat snacks.
Real Meat Protein. Real People. Real Results. THAT is Link Snacks.
Position Summary
The Administrative Assistant for the Maintenance Department provides administrative, clerical, and organizational support to ensure smooth day-to-day operations. This role supports maintenance supervisors, technicians, and management by coordinating work orders, maintaining records, managing communications, and assisting with scheduling, purchasing, and compliance documentation.
Key Responsibilities
Administrative & Clerical Support
Prepare, maintain, and update departmental documents, reports, and spreadsheets.
Handle incoming calls, emails, and internal requests related to maintenance activities.
Maintain organized filing systems-digital and physical-for work orders, PM schedules, vendor information, and compliance documents.
Work Order & System Management
Enter, track, and close work orders in the Computerized Maintenance Management System (CMMS).
Monitor preventive maintenance schedules and notify supervisors of upcoming tasks.
Generate weekly and monthly performance reports (e.g., work order backlog, downtime, PM completion rates).
Scheduling & Coordination
Schedule maintenance activities, PM tasks, equipment shutdowns, and contractor visits.
Coordinate meetings, calendar appointments, and department communications.
Assist with organizing training, safety meetings, and certifications for maintenance staff.
Assist department in managing Time & Attendance of team members
Purchasing & Inventory Support
Initiate purchase requests, track orders, and maintain documentation.
Work with vendors to obtain quotes, pricing, and delivery timelines.
Support inventory control by monitoring stock levels and verifying incoming materials.
Compliance & Safety Support
Maintain safety documentation, SDS files, and compliance checklists.
Assist in preparing audits, regulatory documentation, and inspection reports.
Track required certifications and training for team members.
General Department Support
Assist supervisors and the Maintenance Manager with administrative tasks and project support.
Help maintain communication between maintenance, operations, and other departments.
Support continuous improvement initiatives and department workflows.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is regularly required to sit, use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand, walk and reach with hands and arms. The employee must occasionally lift and/or more up to 25 pounds. Specific vision abilities required by this job include close vision.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work environment is a plant/office setting with varying degrees of temperatures and noise levels. Exposure to manufacturing equipment movement and wet/slippery floors. However, the vast amount of work is conducted in a climate-controlled office. Travel may be required.
Education & Experience
High school diploma or equivalent (associate degree preferred).
2+ years of administrative experience; maintenance or manufacturing environment experience preferred.
Skills & Competencies
Strong organizational and multitasking abilities.
Proficiency with Microsoft Office (Excel, Word, Outlook).
Experience with CMMS systems (e.g., Somax, SAP, MP2, Fiix, eMaint) preferred.
Excellent written and verbal communication skills.
Ability to work independently and within a team.
Basic understanding of maintenance terminology, equipment @types, and processes (preferred).
The salary range for this role is $23 - $27 (Hourly). Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, and candidate skill set and experience. Base pay is just one component of Jack Link's Total Rewards package for Team Members. Other rewards may include annual incentive and program-specific awards. Jack Link's provides a variety of benefits to eligible Team Members, including medical, dental and vision benefits, life and disability insurance, 401k participation, paid holidays, and paid time off.
EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER:
Jack Link's provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic that is protected by federal, state or local law.
E-VERIFY:
Jack Link's is a participant in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For information about the E-Verify program, please visit: http://www.uscis.gov/e-verify/employees
All your information will be kept confidential according to EEO guidelines.
