Administrative Assistant II

Element Consulting • Los Angeles, CA • 2h ago

ADMINISTRATIVE ASSISTANT II

Essential Job Duties

In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor

Maintain executive appointment schedule by planning and scheduling meetings, conferences, teleconferences.

Perform various administrative, clerical, data collection, data entry, and report writing tasks

Receive direction from immediate supervisor in completing non-routine assignments

Scan, fax and bind documents, reports, and proposals as required

May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing

Distribute reports as directed by immediate supervisor

Originate correspondence and reports not requiring the personal attention of immediate supervisor

Prepare general correspondence and maintains general files.

Answer telephone, take and relay messages, screen callers and direct calls accordingly

Receive, sort, and distribute mail

May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.

Capable of planning office staffing space, collaborating directly with department Sr. staff to plan and execute all aspect of office expansion/internal moves to assure spacing for all staff.

May coordinate physical space requirements for the supervisor. Initiates requests for computers and telephones as appropriate

May represent immediate supervisor at project-related or other meetings as directed

Contribute to the advancement of TDG's goals through commitment to productive collaboration with all stakeholders

Perform other responsibilities associated with this position as may be appropriate

Hardware/Software Knowledge

Proficiency in Microsoft Office Suite of software is required

Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required

Experience in creating PowerPoint presentations is required

Professional Experience Level/Other Qualifications

Good written and oral communication, organizational, and interpersonal skills are required

Self-starter, multi- tasker

Ability to work in a high volume, dynamic team environment

Proven record of accomplishments of office administration

Flexible attitude to changing conditions

Accountable and dependable to follow through with tasks/project

Handles all matters in strict confidentiality

Special projects as needed

Education/Training

High school diploma (or equivalent) and more than 5 years of relevant work experience.

Element-Specific Requirements/Notes

May assume other duties as required/needed

Maybe required to work past regular work shifts as needed

Maybe required to work various shifts as needed

This position offers a hybrid/telework schedule. Telework - Monday and Friday. Onsite - Tuesday, Wednesday and Thursday. Please refer to LAWA's Pilot Policy for details.

Salary dependent on education and experience. Salary range: $24K-$54K

Why Choose Element Consulting?

Element Consulting is a construction management company dedicated to providing clients with responsible and innovative solutions to their project needs, from inception to completion. Based out of El Segundo, CA, the firm offers program, project, and construction management services. We invite you to join us in 'Bringing the Right Elements Together for Our Clients' Success.'

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