Purpose of Position
Under general supervision, assist with processing of weekly and monthly recurring payments, review, process and reconcile purchase orders as needed, to ensure that all accounting procedures and reporting meets federal accounting standards and requirements. Uphold the organizations mission, and corporate values as well as demonstrate understanding of and compliance with organizations policies and procedures.
Essential Functions Process weekly accounts payables that include: review all invoices for payment, ensure proper approval and accuracy of account codes, data entry into accounting system, print and distribute payments to vendors or departments, maintain vendor filing system including related reports for accounts payable. Process bi-weekly federal tax deposits, pension contributions, group health and life insurance premiums and employee deductions.
Prepare and distribute annual 1099s annually. Prepare quarterly and annual payroll 941 reports for federal taxes and ESC contributions for review and approval by Senior Accountant. Review and process purchase orders for payment and reconcile outstanding purchase orders on a regular basis as well as processing bank deposits as necessary including ensure accuracy of account codes and data entry into the accounting system. Review and process travel authorizations for payment and reconcile outstanding travel authorizations on a regular basis for all departments. Assist as needed in the absence of the Admin support. Cross-train with the Accountant and assist with the close-out of grants and contracts. Act and perform required duties in the absence of the Accountant. Assist with maintenance NEC inventory with checks and balances process for existing, new, and disposal. Maintain recordkeeping for contracts. Other duties as assigned.
Required Knowledge, Skills and Abilities: Demonstrated understanding of NEC programs and services, or the ability and willingness to quickly learn and apply relevant organizational offerings and procedures. Familiarity with the operation and management of multi-line telephone systems, ensuring effective handling of incoming and outgoing communications in a professional office environment. Solid grasp of accounting procedures and applicable regulations, enabling accurate financial recordkeeping and compliance with organizational and legal standards. Knowledge of established filing procedures to maintain organized, accessible, and secure documentation within the office setting. Strong oral and written communication skills, with the ability to convey information clearly, professionally, and appropriately to diverse audiences. Competence in basic accounting and general office tasks, including data entry, record maintenance, and routine financial transactions. Proficient computer and office skills, enabling efficient use of technology and resources to support administrative functions. Skill in building and maintaining cooperative working relationships with colleagues, clients, and external partners, fostering a positive and collaborative work environment. Self-motivated and work independently, demonstrating initiative and effective time management to achieve individual and team objectives. Ability to maintain strict confidentiality regarding sensitive information, ensuring compliance with organizational policies and ethical standards.
Minimum Qualifications
Education: Associates Degree in Accounting or a related field is highly desired.
Experience: Have at least 2 years comparable work experience or demonstrated proficiency at NEC or equivalent combination of education and experience. Additional Requirements or Credentials: A valid Alaska Drivers License is highly desired.
Physical Requirements and Working Conditions: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without accommodation: Visually or otherwise identify, observe and assess distance, color and depth. Required to regularly communicate with others and exchange accurate information. Expected to operate a computer and other office productivity equipment; required to remain stationary at a computer for extended periods of time. Occasionally required to lift at least 20 pounds. May be required to work outside the traditional work schedule occasionally. Travel is not required. Employee Acknowledgement: This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. When possible, NEC will extend a Hiring Preference for employment to Alaskan Natives and Native Americans in accordance with section 7 (b) of Public Law 93-638, the Indian Self-Determination Act. NEC is also a drug free workplace. When required, applicants may be required to pass a criminal history check. Applicants that do not pass pre-employment requirements will not be considered.
