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Legal Administrative Assistant

State of Minnesota • Shakopee, MN • 7h ago

Working Title : Legal Administrative Assistant

Job Class: Legal Administrative Assistant

Agency: Administrative Hearings

Job ID: 92377

Location: St. Paul or Duluth

Telework Eligible : Yes - this is a hybrid position

Full/Part Time : Full-Time

Regular/Temporary: Unlimited

Who May Apply: Open to all qualified job seekers

Date Posted: 03/09/2026

Closing Date: 03/23/2026

Hiring Agency/Seniority Unit: Administrative Hearings/Administrative Hearings/AFSCME

Division/Unit: Administrative Hearings/APA and WC Support

Work Shift/Work Hours: Day Shift

Days of Work: Monday - Friday

Travel Required : No

Salary Range: $24.12 - $32.54/hourly; $50,363 - $67,944/annually

Bargaining Unit/Union: 206 - Clerical/AFSCME

Classified Status: Classified

FLSA Status: Non-exempt

Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Court of Administrative Hearings (CAH) seeks to hire a Legal Administrative Assistants in our St. Paul or Duluth office. Final work location, either St. Paul or Duluth, will be determined based on candidate preference. CAH is the largest of three Executive Branch Courts with over 70 full-time employees located in St. Paul and Duluth. CAH has exclusive, bench trial-level jurisdiction in hearings for over 250 state agencies and local units of government in over 200 unique areas of administrative law and is Minnesota's workers' compensation trial court. CAH renders justice through fair, timely and impartial hearings and high-quality dispute resolution services.

The Legal Administrative Assistant position provides high-level legal and administrative support to the judges and staff attorneys of CAH's Administrative Law and Workers' Compensation courts. Work is performed according to legal reference and CAH style manuals, Minnesota Statutes, and policies. The incumbent will communicate regularly with agency staff, outside attorneys, various stakeholders, partners, and the public. This position requires professionalism, attention to detail, and exceptional organizational and time management skills.

Working as a Legal Administrative Assistant you will:

Draft, proofread, edit, and finalize complex legal documents for judges or staff attorneys.

Ensure the quality of legal documents for content, grammar, spelling, proper citation format.

Maintain accurate and complete data in CAH case management systems.

Maintain working knowledge of hearing requirements.

Receive and direct calls and emails providing legal support to judges, attorneys, litigants, and the public.

This is a hybrid work opportunity; employees must work a minimum of five (5) days in the office per pay period (every 2 weeks).

Minimum Qualifications

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

One (1) year of experience providing legal administrative support.

Customer service sufficient to respectfully engage with clients, coworkers, and customers, when handling difficult or complex problems and resolving escalated complaints or disputes.

Ability to prepare, edit and finalize legal documents, emails, memos, reports, and/or other documents and @types of written communication free of errors, in proper format.

Data entry/database management skills sufficient to accurately input, verify, and edit electronic data.

Ability to use legal terminology sufficient to draft a variety of legal documents and maintain case files/records with accurate and complete information.

Preferred Qualifications

Completion of a legal secretary, legal administrative assistant or related post-secondary training program or certification; OR two or more years as a legal secretary.

Experience in administrative law and with eFiling.

Experience creating ADA compliant and accessible documents.

Proficient in Microsoft Office products (Word, Excel, Teams).

Physical Requirements

This is a sedentary position. Requires occasionally moving and transporting such articles as file folders and laptops or accounting boxes. May need to maintain a stationary position for long periods of time while carrying out job duties.

Additional Requirements

It is the policy of the Court of Administrative Hearings that all employees submit to a background investigation prior to employment. The background check may consist of the following components:

SEMA4 Records Check (applies to current and former state employees only)

Criminal History Check

Employment Reference Check

Court Records Check

Driver's License Check

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.

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