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Job Title: Facilities Support Specialist
Job Code: 34740
Job Location: Anaheim, CA.
Schedule: 9/80 - Employees work 9 out of every 14 days - totaling 80 hours worked, and have every other Friday off
Job Description:
Under general supervision, the Facilities Support Specialist provides comprehensive administrative, operational, and systems support to the Facilities Management Department. The position serves as the primary administrator for the Archibus CMMS and Space Management platform, coordinating preventive and corrective maintenance workflows, vendor management, indirect procurement (Ariba) actions, and internal service requests. This role is critical in reclaiming technician productivity by assuming administrative responsibilities related to work order management, vendor coordination, and purchasing activities. It ensures accurate data management, audit-ready documentation, and effective collaboration between Facilities, EHS, Security, Procurement, Accounting, IT, and other departments. The position requires flexibility to handle unplanned or urgent facility needs while maintaining focus on preventive and administrative priorities.
Essential Functions:
CMMS Administration and Work Order Management
Serve as the system administrator for Archibus CMMS and Space Management modules.
Create, assign, and close work orders for preventive, corrective, and project-related tasks.
Maintain PM schedules and task libraries to ensure timely completion and compliance.
Track technician workload, service requests, and backlog performance.
Generate weekly, monthly, and quarterly reports for Facilities leadership.
Vendor Management and Compliance
Manage vendor vetting, documentation, and compliance tracking.
Collect, review, and maintain vendor qualification documents including W-9, NDA/PIA, Certificates of Insurance, EH&S certification, and eligibility letters.
Coordinate service visits, job walks, and vendor scheduling.
Maintain the Facilities vendor contact list and renewal log for service agreements.
Support vendor scorecards and compliance reviews in coordination with corporate standards.
Procurement and Financial Administration
Prepare and submit purchase requisitions in Ariba.
Track purchase orders, verify available funding, and maintain active PO logs.
Coordinate invoice routing, approval, and payment follow-up.
Support budget tracking, cost reporting, and accrual preparation.
Customer and Service Support
Act as the primary point of contact for internal service requests and facilities-related concerns.
Log, triage, and assign HelpDesk tickets to the appropriate technician or vendor.
Coordinate ergonomic assessments and follow-up corrective actions.
Manage small furniture or equipment orders related to safety, comfort, or workspace optimization.
Recordkeeping, Audit Readiness, and Business Continuity
Maintain documentation libraries for preventive maintenance, inspections, and compliance records.
Support Facilities' annual Business Continuity Plan (BCP) updates and document control.
Ensure all required supporting documentation is uploaded into CMMS for audit traceability.
Prepare and present Facilities documentation during corporate audits or compliance reviews.
Scheduling and Project Support
Coordinate preventive maintenance and project schedules with internal teams and contractors.
Provide administrative support for ongoing projects, including reporting and task tracking.
Support cross-functional activities such as space utilization updates and facility moves.
Fleet Management and Miscellaneous Support
Serve as the Facilities point of contact for fleet vehicle reservations and key control.
Maintain driver eligibility records, registration renewals, insurance cards, and inspection logs.
Coordinate vendor visits, contractor access, and visitor notifications.
Provide general administrative assistance to Facilities leadership as required.
Qualifications:
Requires a High School Diploma or equivalent and a minimum of 8 years of prior relevant experience or 2 years post-Secondary/Associate's Degree with a minimum of 4 years of prior related experience. Minimum of three years' experience in facilities coordination, operations, or administrative support.
Proficiency with CMMS platforms (Archibus preferred).
4-8 years' experience Microsoft Office Suite and general business systems (Ariba or equivalent).
Preferred Additional Skills:
Excellent communication, organizational, and problem-solving skills.
Ability to handle multiple priorities in a fast-paced environment.
Strong attention to detail and commitment to maintaining accurate records.
Experience in vendor management, purchasing coordination, and facilities compliance.
Familiarity with construction or maintenance workflows.
Demonstrated ability to support audits, safety programs, or preventive maintenance systems.
Experience supporting cross-functional teams within a corporate, industrial, or technical setting.
In compliance with pay transparency requirements, the salary range for this role in Colorado State, Hawaii, Illinois, Maryland, Minnesota, Vermont and New York State is $54K-$101K. For California, New Jersey, Massachusetts, Washington D.C., Maryland Greater Washington D.C. area, the city of Denver, Washington State and New York City, the salary range for this role is $62-$116K. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. L3Harris also offers a variety of benefits, including health and disability insurance, 401(k) match, flexible spending accounts, EAP, education assistance, parental leave, paid time off, and company-paid holidays. The specific programs and options available to an employee may vary depending on date of hire, schedule @type, and the applicability of collective bargaining agreements.
L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.
Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.
By submitting your resume for this position, you understand and agree that L3Harris Technologies may share your resume, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.
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