Administrative Specialist
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Administrative Specialist
Salary
$55,484.00 - $70,000.06 Annually
Location
611 Walker Street
Job Type
Full Time
Job Number
38385
Department
Finance
Opening Date
03/06/2026
Closing Date
3/13/2026 11:59 PM Central
Description
Benefits
Questions
POSITION OVERVIEW
Applications accepted from: ALL PERSONS INTERESTED
Classification: Administrative Specialist
Division: Business Operations Division
Reporting Location: 611 Walker St. Subject to change *This is not a remote position
Workdays & Hours: MONDAY - FRIDAY 8:00 AM - 5:00 PM *Subject to change
DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS.
Performs professional administrative functions related to the development and implementation of policies and procedures in the assigned department.
RESPONSIBILITIES:
-Perform professional administrative functions related to the development and implementation of policies and procedures and maintains department reference information
-Research, analyze, and prepare accounting data for MoFR and Budget compilation and reporting
-Investigate potential problems and prepare findings with recommendations for possible solutions
Organize inventory, cataloging, records retention and retrieval of department possessions and documents
-Assist in the coordination of department staff services, such as personnel, purchasing, storekeeping, public relations and office management
-Review and process mileage reimbursements, travel expenses and p-card charges
-Process Open Records Requests
-Perform other duties as assigned
-Knowledgeable of SAP
WORKING CONDITIONS:
There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.
MINIMUM REQUIREMENTS
EDUCATION REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.
EXPERIENCE REQUIREMENTS
Three years of administrative experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.
LICENSE REQUIREMENTS None
PREFERENCES
Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.
GENERAL INFORMATION
SELECTION / SKILLS TESTS REQUIRED
Department may administer skills assessment test.
SAFETY IMPACT POSITION - NO
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
PAY GRADE: 20
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832) 393-6051.
If you need special services or accommodations, call (832) 393-6051. (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:
Medical
Dental
Vision
Wellness
Supplemental Insurance
Life insurance
Long-term disability
Retirement pension
457 deferred compensation plan
Employee Assistance Program
10 days of vacation each year
13 city holidays, plus one floating holiday
Compensable Sick Leave
Personal Leave
Flexible schedules
Hybrid-Telework for eligible positions
Professional development opportunities
Transportation/parking plan
Section 125 pretax deductions
Dependent Care Reimbursement Plan
Paid Prenatal, Parental and Infant Wellness Leaves
Healthcare Flexible Spending Account
For plan details, visit http://www.houstontx.gov/hr/benefits.html
01
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?
Yes
No
02
Which best describes your education?
High School Diploma / GED
Associate Degree
Bachelor's Degree or beyond
None of the above
03
Which area of concentration did you obtain your degree?
Business Administration
Finance
Accounting
Liberal Arts
Other closely related field
None of the above
04
Which of the following best describes your administrative experience?
Less than three (3) years of experience
Three (3) Years of experience
Four (4) Years of experience
Five (5) Years of experience
Six (6) Years of experience
Seven (7) Years of experience
More than Seven (7) Years of experience
No Administrative Experience
05
In your most recent or previous position, which of the following software packages have you used? (check all that apply)
Word
Excel
Access
Power Point
Outlook
SAP
MS Forms
None of the above
06
Please indicate your level of proficiency in Microsoft Office products (Word, Excel, PowerPoint, Outlook).
BEGINEER: Perform daily word processing tasks in Word, enter correct data, create a database, import data from Excel in Access, format cells, rows and columns in Excel, create a PowerPoint presentation file with a title slide, bullet points and place in slide loop mode; creates a new e-mail message, checking e-mail in Outlook.
INTERMEDIATE: Basic formatting and create a variety of templates, mail merges in Word; create primary key to associate data between multiple tables, create a select query in Access; create, modify, and format charts, use graphic objects to enhance worksheets & charts in Excel; add special affects to presentation (design and animation) in PowerPoint; reply, forward, print and delete an e-mail message in Outlook.
ADVANCED: Manage table data, sort and filter merges in Word, create a split form and report and back up your databases in Access; use the filter and formula functions to manipulate data in Excel; transition presentation slides, link Excel charts to presentation and add voice in PowerPoint; delete e-mails from the Inbox, Sent Items and Deleted Items folders, Add, edit, move and delete appointments on your calendar.
EXPERT: Produce table of contents, footnotes, endnotes, bookmarks in Word, manage Macro commands, and manage database objects in Access, use advance formula functions (V-lookup, IF, IS) manage macro commands, group rows in Excel; publish presentation online, embed objects into presentation in PowerPoint; managing multiple calendars, set rules for incoming mail, create subfolders for mail to be placed in Outlook.
I have no experience with Microsoft Office Products
07
What is your level of proficiency utilizing SAP Financial Systems
Beginner
Intermediate
Advance
I have no experience utilizing SAP Financial Systems
08
If you indicated you have SAP Financial Systems experience to question #8 above, briefly describe your experience utilizing SAP Financial Systems and Accounts Receivable functions. If no experience, please indicate "N/A". (Please note: stating 'See Resume' may delay your application process.)
09
Are you a current City of Houston Finance Employee?
Yes
No
Required Question
