Agency Records Coordinator - Administrative Officer 3
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Agency Records Coordinator - Administrative Officer 3
Salary
$67,736.00 - $102,905.00 Annually
Location
Dauphin County, PA
Job Type
Non-Civil Service Permanent Full-time
Job Number
N-2026-44146
Department
Executive Offices
Division
EX OA Ofc of Cntnty Rcds Info
Opening Date
03/06/2026
Closing Date
3/10/2026 11:59 PM Eastern
Job Code
08650
Position Number
00127049
Union
Non Union
Bargaining Unit
A3
Pay Group
ST08
Bureau / Division Code
00811020
Bureau / Division
Office of Continuity and Records Information Management
Worksite Address
607 South Drive
City
Harrisburg, Pennsylvania
Zip Code
17120
Contact Name
Kirsten Cohick
Contact Phone
717.705.9286
Contact Email
kcohick@pa.gov
Description
Benefits
Questions
THE POSITION
The Office of Administration (OA), Office of Continuity and Records Information Management (OCRIM) is seeking a highly motivated individual who enjoys multi-tasking and working with records, data, and policy. This position serves as the OA Agency Records Manager responsible for managing the agency's Records Management Program and assisting with the management of the Directives Management and Executive Board Resolution Systems. If you have experience and knowledge working in Records Management and Policy and are looking to use your analytical, collaborative, and communication skills, we have an opportunity for you!
DESCRIPTION OF WORK
As an Agency Records Coordinator, you will manage the Governor's Office of Administration's (OA) Records Management Program to ensure records, file plans, records retention and disposition schedules are current according to the Commonwealth's records management policies and procedures. This role assists the Enterprise Records Information Manager by providing support and guidance to all agencies to ensure that the Commonwealth's Records Management Program operates efficiently and effectively according to Commonwealth's records management policies and procedures. This position acts as the Administrator of the Commonwealth's Electronic Records Action System (ERAS). Additional responsibilities include:
Assist with the management of the Directives Management System (DMS) and the Executive Board Resolution System (EBRS).
Assist with the management of the Sunshine Act Public Meeting Notices Online System.
Plan and provide technical training on office managed integrated systems for internal and external staff including ERAS, DMS, EBRS, and the Sunshine Act Public Meeting Notices Online System.
Assist with office management duties such as procurement, HR Liaison, budget operations, and equipment service.
Serve as the primary alternate for the Directives Management System Administrator.
Interested in learning more? Additional details regarding this position can be found in the position description (https://careers.employment.pa.gov/pd/PD_NEOGOV.asp?p=00127049) .
Work Schedule and Additional Information:
Full-time employment
Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
Telework: You may have the opportunity to work from home (telework) part-time, up to 2 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
Salary: In some cases, the starting salary may be non-negotiable.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS
Minimum Experience and Training Requirements:
One year as an Administrative Officer 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration);or
Four years of experience in progressively responsible and varied office management of staff work in public or private organization, including experience in personnel management budgeting or procurement; and such training as may have been gained through graduation from a four-year college or university;or
Any equivalent combination of experience and training.
Additional Requirement:
You must have two years of experience working in a progressively active records management program and/or environment involving the analytical assessment of records and information.
You must have two years of experience in working with the interpretation and updating of policies that govern a large volume of employees.
You must have two years of experience developing and conducting training to staff.
You must have two years of experience working with Microsoft Office Suite modules (i.e. Excel, Word, Teams, and Outlook).
You must have three years of experience working with Adobe Acrobat.
You must be able to work in Harrisburg, Dauphin County, Pennsylvania.
You must be able to perform essential job functions.
Preferred Qualifications (not required):
Two years of experience interpreting and implementing records management policies and/or procedures, preferably as an Agency Records Coordinator for a state agency
Two years of experience working with agency and/or private organization records retention and disposition schedules and/or records file plans
Two years of experience researching, interpreting, and drafting policies and procedures
Two years of experience collaborating with and communicating to upper management-level staff and leadership
How to Apply:
Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.
Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) !
See the total value of your benefits package by exploring ourbenefits calculator.
Health & Wellness
We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*
Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.
Work/Life Balance
We know there's more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*
Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.
Employee Perks
Sometimes, it is the little "extras" that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.
For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.
*Eligibility rules apply.
01
Have you been employed by the Commonwealth of Pennsylvania as an Administrative Officer 2 for one or more years full-time?
Yes
No
02
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, @type N/A in the text box below.
03
How many years of full-time experience do you possess in varied office management or staff work in a public or private organization, including experience in personnel management, budgeting or procurement?
4 years or more
3 but less than 4 years
2 but less than 3 years
1 but less than 2 years
Less than 1 year
None
04
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, @type N/A in the text box below.
05
What level of college coursework have you completed in business administration, public administration, human resources, strategic leadership, or other related areas? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.
If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.org ("www.naces.org"target=_blank") and clicking the Evaluation Services Link.
You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.
Master's degree or higher
Bachelor's degree
Some coursework
None
06
Additional Requirement:Do you have at least 2 years of experience working in a progressively active records management program and/or environment involving the analytical assessment of records and information?
Yes
No
07
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, @type N/A in the text box below.
08
Additional Requirement:Do you have at least 2 years of experience working with the interpretation and updating of policies that govern a large volume of employees?
Yes
No
09
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, @type N/A in the text box below.
10
Additional Requirement:Do you have at least 2 years of experience developing and conducting training to staff?
Yes
No
11
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, @type N/A in the text box below.
12
Additional Requirement:Do you have at least 2 years of experience in working with Microsoft Office Suite modules (i.e. Excel, Word, Teams, and Outlook)?
Yes
No
13
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, @type N/A in the text box below.
14
Additional Requirement:Do you have at least 3 years of experience working with Adobe Acrobat?
Yes
No
15
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, @type N/A in the text box below.
16
Additional Requirement:Are you able to work in Harrisburg, Dauphin County, Pennsylvania?
Yes
No
17
Preferred Qualification:Do you have at least 2 years of experience interpreting and implementing records management policies and/or procedures?
Yes
No
18
Preferred Qualification:If you answered yes to the above question, was this as an Agency Records Coordinator for a state agency?
Yes
No
19
Preferred Qualification:Do you have at least 2 years of experience working with agency and/or private organization records retention and disposition schedules and/or records file plans?
Yes
No
20
Preferred Qualification:Do you have at least 2 years of experience researching, interpreting, and drafting policies and procedures?
Yes
No
21
Preferred Qualification:Do you have at least 2 years of experience collaborating with and communicating to upper management-level staff and leadership?
Yes
No
Required Question
Employer
Commonwealth of Pennsylvania
Address
613 North Street
Harrisburg, Pennsylvania, 17120
Website
http://www.employment.pa.gov
