At Johnson & Johnson,?we believe health is everything. Our strength in healthcare innovation empowers us to build a?world where complex diseases are prevented, treated, and cured,?where treatments are smarter and less invasive, and?solutions are personal.?Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.?Learn more at jnj.com (https://www.jnj.com.) .
As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.
Job Function:
Business Support
Job Sub Function:
Administration & Secretarial
Job Category:
Business Enablement/Support
All Job Posting Locations:
Spring House, Pennsylvania, United States of America
Job Description:
About Immunology
Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.
Our Immunology team leads in the development of transformational medicines for immunological disorders and illnesses. You can influence where medicine is going by restoring health to millions of people living with immune diseases.
Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.
Learn more at https://www.jnj.com/innovative-medicine
The R&D Immunology Therapeutic Area (TA) is recruiting for an Executive Administrative Assistant, located in Spring House, PA. This position may require up to 10% travel.
This position will provide outstanding administrative support and assistance to the Vice President, Clinical Development Rheumatology, Rare, & Maternal Fetal Immunology and direct reports. Additionally, the person in this role will schedule staff meetings, organize team events, and, on short notice, scheduling critical ad hoc meetings with senior leaders to ensure teams receive rapid support and issue resolution. The successful candidate will have responsibility for:
Knowingand adheringto the Johnson & Johnson Code of Business Conduct and all other requirements relevant to the role anddemonstratebehaviors consistent with Our Credo values.
Beingfully aware of and current with theirsupervisors' responsibilities.
Communicatingeffectively with internal and external partners at all levels, including on confidential and critical matters.
The Executive Administrative Assistant provides high-level administrative and operational support to leadership within the Immunology TA, enabling effective decision-making, coordination, and execution across a dynamic, global organization.
Key responsibilities include:
Perform administrative tasks for the VP and direct reports, as requested, including:
Calendar Administration: schedule business-related meetings/conferences including web-basedplatforms such asGlobal Connect, Microsoft Teams, or Zoom; reserve conference rooms; verify and arrange for A/V equipment;arrangefood/catering; and proactively resolve meeting conflicts.
Travel Coordination: arrange business-related domestic and international travel and leadlogisticsof travel-related activities (flight,hoteland transportation)-including application for travel visas.
Provideadministrative support in areas of travel arrangement, prepare expense reports and process invoices,maintainfinancial and expense records, confidential correspondence, file management, and office supply ordering;maintainorganization charts and Leadership TeamSharePoint, monthlyreportsand update Distribution Lists.
Document Preparation & Maintenance: Draft correspondence, and/or memos as needed. Appropriatelyhandledocuments and matters of a highly confidential nature with discretion.Coordinate electronic file management of documents to ensure version control and organization of files (Microsoft Teams, SharePoint).
Demonstrate flexibility and the competency to independently handle and respond to multiple priorities and shifting demands whilemaintainingthe sense of urgency and intensity that the office requires
Communicate effectively with all levels of the organization. Think analytically, exercise sound judgment and discretion- Assemble relevant data, compile statistics or information as directed.
Project Management: Track deliverables, duedatesand ensure follow-up as needed on projects and assignments.
Proactivelyanticipatethe needs of the leader and team yousupport and be aware of key business priorities at all times, thereby enabling prioritization of meetings and workload
Handle a workload that may involve critical deadlines.
Demonstrate strong attention to detail and follow-through on all assigned tasks.
Develop in-depth knowledge of department organization,objectives,policiesand procedures.
Direct inquiries and ensure back-up coverage for the VP and senior directors you support, when needed.
Collaborate with Immunology TA administrative staff colleagues to ensure admin efficiencies.
Provide back-up coverage to other administrative desks in the Immunology TA
Qualifications :
A minimum of a High School diploma isrequired, anAssociate'sdegree or higher and/or CPS is preferred
A minimum of 6years' experienceas an administrative professional isrequired.
A demonstrated ability to provide administrative support at the Vice President level isrequired.
Expert levelproficiencyin Microsoft Office programs (Outlook, OneDrive, Word,Exceland PowerPoint) isrequired.
Ability to learn specialized computer software used for expense reporting, travel reservations,procurementand other applications (such as Concur, Health Care Compliance GO-EX,eMarketplace,etc.)
Prior experience with expense reporting isrequired.
Experience coordinating domestic and international travel, including flight, hotel and transportation, isrequired.
Demonstrated ability tomaintainhighly confidential information isrequired.
The preferred candidate willhavestrong interpersonal skills andtheability to work independently in the absence of supervisors.
Strong organizational and time management skills, excellent attention todetailand the ability to prioritize work against critical deadlines in a dynamic, fast-paced, multicultural, global environment isrequired.
Ability to exercise sound judgment and discretion to independently assess and resolve complex situations/problems/prioritization is preferred.
Responsive,energeticand enthusiastic customer focus isrequired.Abilitytoanticipatestakeholder needs without direct instruction and be proactive in addressing them isrequired.
Must bea strong teamplayer who can coordinate with other administrative staff.
LI-Hybrid
Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, external applicants please contact us via https://www.jnj.com/contact-us/careers , internal employees contact AskGS to be directed to your accommodation resource.
Required Skills:
Preferred Skills:
Administrative Support, Business Writing, Communication, Contract Monitoring, Customer Centricity, Data Capturing, Diary Management, Document Management, Handbooks, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Process Oriented, Professional Ethics, Travel Planning, Typing
