ADMINISTRATIVE ASSISTANT II - 48004008
Date: Mar 5, 2026
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\operations/human\resource\management/for\job\applicants/e\verify) .
Requisition No: 871301
Agency: Department of Education
Working Title: ADMINISTRATIVE ASSISTANT II - 48004008
Position Number: 48004008
Salary: $2,896.67-$3,186.34
Posting Closing Date: 03/19/2026
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
DIVISION OF VOCATIONAL REHABILITATION
LOCATION: TALLAHASSEE
POSITION TITLE: ADMINISTRATIVE ASSIS T ANT l l
Position Number: 48004008
Salary Range: $2,896.67-$3,186.34
Our Organization and Mission:
Vocational Rehabilitation (VR) is a federal-state program that helps people who have physical or mental disabilities get or keep a job. VR is committed to helping people with disabilities find meaningful careers. Our Mission is "to help people with disabilities find and maintain employment and enhance their independence." Our Vision is "to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees.
Requirements:
1-3 years experience
High school/GED
1-25% Local Travel
The incumbent in this position is a competent, highly responsible individual who works independently in the coordination of administrative tasks and/or assignments which are complex in nature and very broad, requiring the integration of diverse functions. Self-direction is required, and the incumbent must be capable of setting priorities and assisting in a variety of activities.
Job Duties:
Assist the supervisor by independently carrying out activities and directing special projects; schedule meeting, maintains calendars, and itineraries; coordinate and set up meetings, including preparation of materials, notifications and confirmations of all parties, as well as securing meeting room/facilities. Prepare memoranda, reports, letters, and spreadsheets as assigned by the Supervisor. Independently, responds to telephone inquiries by referring calls, providing information and making appointments. Assists management and division associates in the management and day-to-day operation of the statewide program. Provides back-up to the office receptionist responsible for the DVR Headquarters security system and the training/conference equipment. Maintains and reviews current DVR policies/procedures and rules and makes recommendations for possible revisions.
The work also involves independent formulation, analysis and recommendation of changes in related policies, rules and regulations. This position requires proficiency in the use of computer software for word processing, spreadsheets, PowerPoint presentations, and managing databases.
Purchasing-Generates purchase orders as requested through the Division's Central Supply System. Tracks budget allocations, encumbrances, expenditures and brief the supervisor. Analyzes and develops spreadsheets, graphs, and charts of data as required. Prepares, tracks, amends, cancels or close-out purchase orders and p-card transactions. Ensure that services and commodities are procured accurately and received timely. Responsible for reconciling all expenditures monthly.
Inventory and Supply-Orders, maintains and distributes supplies and materials as requested. Responsible for maintaining property records, and office supply inventory.
Travel Authorization Preparation/Submission-Coordinates, prepares and processes travel authorizations and reimbursements. Responsible for coordinating travel logistics and itineraries. Track travel expenditures and project estimated cost for planning purposes.
Archiving and Records Retention-Responsible for the disposal and retention of records and files within DVR Headquarters.
Public Records Request-Coordinate the Division's compliance with Public Record Request (PRRs). Receives and processes PRRs through appropriate stages, including notification to DOE about the request, assignment to appropriate staff for obtaining information related to request and processing requested information to requestor after final review by Supervisor and/or DVR Legal.
APPLICATION REQUIREMENTS:
Candidate Profile (application) must be complete in its entirety. Your packet may be delayed at the final review step if you are missing the below items:
Work History (entered with the most recent/current listed first:
Any and all State of Florida jobs
Any and all Florida University jobs
All periods of employment
Periods of unemployment
Gaps 3 months or more*
Education
Volunteer Experience
Include supervisor names and phone numbers including current place of employment.
*Gaps 3 months or more must be addressed - you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
It is unacceptable to use the statement "See Resume" in place of entering work history. Your candidate profile will convert to your official application.
If claiming Right to First Interview (https://www.flrules.org/gateway/ruleno.asp?id=60L-33.004&Section=0) , candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.
Complete and register your State of Florida Employment Application on-line, which will then enable you to electronically submit your application for advertised vacancies in the state agencies. The State of Florida application online can be edited at any time prior to each submission and will automatically populate when you apply to a specific position.
After you have applied to one or more job advertisements, all submitted applications can be viewed from the "Applicant Home Page" by clicking on "View Your Applicant Submissions. "A listing of all the positions to which you have applied will be displayed. You can view and/or print any or all the submitted applications, although this information is also maintained online.
[or]
Download and then fax a completed application to the People First Service Center at 888-403-2110. Be sure to include the requisition number on each page of your application.
For assistance in completing the employment application or applying for jobs using the People First system, call the People First Service Center at 1-877-562-7287.
It is the policy of the Florida Department of Education that applicants for employment undergo level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.
All applicants for employment or to volunteer who are selected for an interview will be provided with the Consent to Background Screening form for level 2 screening, the Affidavit of Good Moral Character, and the Notice of Rights. The leading candidate for employment or to volunteer will be required to execute the Consent form and Affidavit, report to a designated location, and submit fingerprints for level 2 screening.
No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department.
Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies.
STATE OF FLORIDA EMPLOYEE BENEFITS
State of Florida Retirement - 3% Employee Contribution Required
10 Paid Holidays annually
Annual Leave - 104 hours, annually
Sick Leave -104 hours, annually
Health Insurance for Individual or Family Coverage - State pays 80% of premium-
Life Insurance - State pays premium for $25,000 basic term life insurance for full time employee
Additional supplemental insurances are available such as dental, vision, etc.
Tax Deferred Medical and Child Care Reimbursement Accounts available
Tuition Fee Waivers (Accepted by major Florida colleges/universities)
Career Growth
Maternity and Parental Leave Benefits
Student Loan Forgiveness Program (Eligibility required)
Flexible Spending Accounts
Ongoing comprehensive training provided
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
SPECIAL REQUIREMENTS:
You will be required to provide your Social Security Number to conduct required verifications.
Selective Services System (SSS)
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the Selective Service website (http://www.sss.gov/) .
VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
Location:
TALLAHASSEE, FL, US, 32301
Nearest Major Market:Tallahassee
