ADMINISTRATIVE ASSISTANT 3
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ADMINISTRATIVE ASSISTANT 3
Salary
$2,387.00 - $4,089.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
ETHICS-ADMASST3-030226
Department
Ethics Administration
Opening Date
03/03/2026
Closing Date
3/18/2026 11:59 PM Central
Description
Benefits
Questions
About this Job
At Ethics Administration, we strive to achieve compliance by governmental officials, public employees, candidates, and lobbyists and provide public access to disclosed information.
Our mission is to provide staff support for the Louisiana Board of Ethics by administering and enforcing Louisiana's conflict of interest legislation, campaign finance disclosure requirement, and lobbyist disclosure laws and registration.
TheAdministrative Assistant 3provides administrative and legal support to staff attorneys by processing legal documents, managing docketing and payments, and maintaining calendars. The position also serves as an assistant to staff attorneys and backup to the receptionist on a rotating basis with other administrative personnel.
The ideal candidate should possess the following competencies:
Core Competencies:
Accepting Direction:The ability to be open and willing to follow guidance or instructions.
Communicating Effectively:The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.
Preferred Competencies
Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.
Displaying Expertise:The ability to demonstrate specialized knowledge, skills, and experience to apply subject-matter expertise in diverse and evolving @contexts.
Following Policies and Procedures:The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Making Accurate Judgments:The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
Managing Projects:The ability to plan, implement, and close out project initiatives by coordinating people, resources, and timelines to achieve defined outcomes.
Managing Time:The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.
Minimum Qualifications
Two years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168020) .
Job Duties and Other Information
Job Duties:
Reviews, scans, files and mails advisory opinions, certificate of votes, and other correspondence for Deputy General Counsel and assigned staff attorneys.
Scans, files, mails, publishes and sends Consent Orders to Fiscal, and processes payments with respect to ethics fines/penalties in accordance with the agency's cash management procedures.
Assists the assigned attorneys with docketing waiver requests into the NOVUS system.
Provides backup coverage for the front desk answering the phone and opening mail for the agency.
Files pleadings and/or charges with the District Court or Ethics Adjudicatory Board upon request of staff attorneys.
Provides backup to calendaring matters for assigned attorneys' legal calendars after receipt of information from DAL's SharePoint system.
Assists the Disclosure Section with filing and scanning documents.
Position Specific Details:
Appointment Type:This position may be filled by probational appointment (probation in lieu of promotion), promotion, or detail to special duty.
Selected candidate may be required to serve a probational appointment of up to two years.
Compensation:The maximum amount listed for the salary pay range is the amount a person can make throughout their career in the position no the maximum amount we are allowed to pay at the time of hire.
Encouraged to apply: Applicants with experience in the legal profession, as well as strong organizational skills.
How to Apply:
No Civil Service test score is required in to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
Louisiana is a State as Model Employer (SAME) for individuals with disabilities.
For further information about this vacancy contact:
Izzy Piland
Human Resources
P.O BOX 94111
Baton Rouge, LA 70804
Izzy.Piland@civilservice.la.gov
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
AEI: Acting with Ethics and Integrity - How well do you make choices that reflect ethical standards, integrity, and honesty-even when it's difficult or inconvenient?
I ignore ethical standards, withhold information, or show bias or poor judgment.
I follow rules, share information, and try to avoid ethical missteps.
I act with integrity, respect confidentiality, and treat people fairly.
I promote ethics, model transparency, and help others act with fairness across teams.
02
AEI: Acting with Ethics and Integrity - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
03
CE - 26: Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on?
I communicate unclearly, use poor tone, and ignore the audience.
I share main ideas clearly and adapt to the audience when reminded.
I communicate clearly, listen actively, and explain complex ideas well.
I craft messages that connect, inspire, and drive action across audiences.
04
CE - 26: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
05
FC - 26: Focusing on Customers - How well do you understand and meet the needs of internal or external customers?
I struggle to understand customer needs, provide clear information, or resolve issues.
I respond to customer needs with some support and build basic working relationships.
I understand customer needs, communicate clearly, and deliver timely, reliable service.
I anticipate customer needs, build trust, and deliver personalized, proactive service.
06
FC - 26: Focusing on Customers - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
07
MPr - 26: Managing Projects - How well do you plan and manage projects to meet goals, timelines, and deliverables?
I struggle to plan or coordinate projects and often have difficulty managing teams, resources, or communication.
I complete basic project tasks with support, but I may miss deadlines or struggle to resolve issues.
I create project plans, manage risks, work well with teams, communicate clearly, and track progress against milestones.
I lead large or complex projects, plan ahead for risks, guide others, and use lessons learned to improve future project outcomes.
08
MPr - 26: Managing Projects - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
09
ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?
I resist direction, ignore feedback, and need reminders to complete tasks.
I follow direction with reminders and often need clarification or support.
I follow direction reliably, adjust to feedback, and complete tasks on time.
I adapt quickly, follow through, and help others adjust as needed.
10
ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
Required Question
Employer
State of Louisiana
Address
1201 N 3rd St
Baton Rouge, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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