Administrative Assistant

Robert Half • Webster, NY • 6h ago

Description

Ensure completion of administrative record-keeping functions pertinent to agency needs.

Ensure completion of all typing/filing/correspondence as needed using databases, spreadsheets, etc.

Attend and complete meeting minutes for various agency committees and meetings, including departmental meetings, and all other committees as assigned.

Schedule meetings and notifications to all parties.

Manage visitors and meeting attendees.

Assist supervisor in coordination of purchases, reconciliation of receipts, and other administrative tasks.

Forward requests for department needs to appropriate parties, i.e. IT requests.

Update and maintain agency phone directories

Coordinate offsite travel/meetings

Provide administrative support to Departments as needed, including electronic files and network files.

Print meeting materials ahead of meetings; prepare meeting spaces and order necessary food/beverage as requested

Collect, organize, and distribute mail

Maintain confidentiality of information.

Perform all other duties relevant to the position as requeste

Requirements Administrative Assistance, Answering Inbound Calls, Data Entry, Document Scanning, Minute Taking TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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