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Accounts Payable Specialist

Bowling Green State University • Bowling Green, OH • 1h ago

Bowling Green State University

Salary: Depends on Qualifications

Job Type: Full-Time

Division: Finance & Administration

Opening Date: 02/27/2026

Location: Main Campus (BG), OH

Job Number: BGSU01424

Department: Finance & Administration

Closing: 3/13/2026 11:59 PM Eastern

Summary

This position is responsible for processing all University and Foundation payments. Each payment is reviewed for compliance with University and Foundation policies. Incumbents will assign payments to appropriate federal tax reporting classifications and ensure compliance with accountable plan standards.

Essential Functions

Responsible for processing all University and Foundation payments via invoices while applying all payment procedures and policies to domestic and foreign vendor payments. Conducts a regular compliance review against international tax treaties, published policies and business process requirements.

Assisting with compiling and filing all federal (IRS) and state informational reporting to include independent contractor, royalty, rental and other payment information on both forms 1099MISC and 1099NEC. Must remain current on annual form and reporting changes issued by federal and state entities. Will plan, participate and execute necessary test scripts during periodic software updates. This position will aid in the upload of the electronic file via the IRS IRIS site as well as issue forms to all vendors and determine which copies are subject to local taxation.

Will process pay cycles in multiple pay formats (check, ACH, wire, EFT, etc) including verifying payment totals and transferring final batches to the appropriate financial institution. Will manage debit card program management on a regular rotation.

Will review and return or correct expense distributions or errors made at the campus budget administrator level. This position will be responsible for both identifying incorrect submissions across 259 department budget administrators as well as providing those budget administrators' guidance as needed. This position will be responsible for training current and new budget administrators on BGSU procedures.

Generate annual audit payables schedule compilation for the BGSU University, WBGU, Foundation, Alumni Association, Centennial Properties, Single Use and NCAA Agreed Upon Procedures audits. Participate in the annual audit with regards to AP testing.

Complete the duties assigned each month (utility payments, bookstore invoices, check deposits, debit cards, and remedy system errors)

Will manage electronic travel and business expense reimbursement platform to include configuration, software updates, role changes, workflow designs, departmental changes, etc. for all business units (BGSUN and BGFDN currently), as needed.

Responsible for training all business administrator and end users to effectively use the electronic travel and business expense reimbursement platform and do so in compliance with applicable federal, state, University and Foundation laws, policies and guidelines. This individual will develop and maintain training materials and a digital library.

Other duties and responsibilities as assigned

Minimum Qualifications

The following Degree is required:

Bachelor's Degree

The following Experience is required:

1 year payment, vendor, or custom

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