Accounts Payable Specialist

Aston Carter • Boca Raton, FL • 7h ago

The Accounts Payable Specialist is responsible for processing, reviewing, and managing all accounts payable activities to ensure accurate and timely payment of vendor invoices. This role supports the Finance team by maintaining strong financial controls, reconciling accounts, and ensuring compliance with company policies and applicable regulations.

Responsibilities

Process high-volume vendor invoices accurately and on time.

Perform 2-way and 3-way matching of invoices, purchase orders, and receiving documents.

Enforce the No PO, No Payment policy and escalate non-compliant invoices.

Review invoices for accuracy, proper approval, and compliance with company policies.

Prepare and process weekly and monthly payment runs (ACH, wire, checks).

Prepare and analyze GR/IR (Goods Receipt / Invoice Receipt) reports; investigate variances and coordinate resolution with Procurement and Receiving teams.

Produce and analyze weekly AP aging reports; identify overdue items and recommend corrective actions.

Perform regular reconciliations for top 10 vendors and resolve discrepancies.

Reconcile vendor statements and resolve pricing, quantity, and timing issues.

Prepare and review annual 1099 reports, ensuring accurate vendor classifications and payment totals.

Support internal control reporting (ICSA), ensuring AP controls are documented and functioning effectively.

Record AP transactions and adjustments in the general ledger.

Assist with month-end and year-end close activities, including accruals and account reconciliations.

Support internal and external audits by providing documentation and explanations.

Communicate professionally with vendors and internal stakeholders to resolve issues.

Identify and recommend process improvements to enhance efficiency and strengthen controls.

Essential Skills

2+ years of accounts payable or general accounting experience.

Intermediate skills in Excel, including vlookups and pivot tables.

Experience using SAP or a similar ERP system (Oracle, Peoplesoft, D365).

Strong understanding of AP processes and internal controls.

Excellent attention to detail and strong organizational skills.

Ability to meet deadlines in a fast-paced environment.

Strong communication and problem-solving skills.

Additional Skills & Qualifications

Pursuing a degree in Finance, Accounting, Business Administration, or a related field is preferred.

Work Environment

You will receive 1-2 weeks of training. The work schedule is from 8:30 AM to 5:00 PM with a 30-minute lunch break. The team consists of 2 members in Accounts Payable and 2 in Accounts Receivable, reporting to the head of accounting. The position offers a stable work environment with room for growth and excellent benefits, including affordable insurance, annual bonuses, profit sharing, stock options, and a 401K with a matching contribution.

Job Type & Location

This is a Contract to Hire position based out of Boca Raton, FL.

Pay and Benefits

The pay range for this position is $24.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Boca Raton,FL.

Application Deadline

This position is anticipated to close on Mar 17, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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