Any position held by a State of Florida Agency
Any position held by a Florida University
All periods of employment from high school graduation
All periods of current or prior unemployment
Gaps 3 months or more must be accounted for*
Any Education
Any Volunteer Experience
Your resume and application must match
- Gaps 3 months or more must be addressed - you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
It isunacceptableto use the statement "See Resume" in place of entering work history. Your candidate profile will be converted to your official application.
Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
Hiring Information and Requirements:
The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.
If claiming Veteran's Preference (https://www.dms.myflorida.com/content/download/130394/809960/2017-004AdministrationofVeterans) , the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
If claiming Right to First Interview (https://www.flrules.org/gateway/ruleno.asp?id=60L-33.004&Section=0) , the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.
If you are missing any of the items above, your packet may be held up at the final review step.
NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.
Employees of the Department of Education are paid on a monthly pay cycle.
OFFICE CONTACT:
Tara Jackson, OMC Manager, 850-245-9118
JOB DESCRIPTION:
This position is an accounting position that is located in the Division of Vocational Rehabilitation's (DVR) Financial Payments Section administratively assigned to the Bureau of the Comptroller. This position is responsible for the auditing and processing of invoices, assembling documents and /or data for various @types of job-related analysis, and the preparation of documents to be input into the Client Service System for the Division of Vocational Rehabilitation (DVR). All duties listed below must be performed in compliance with the mandatory requirements in Section 214.422, Florida Statutes and Chapter 3A-20 of the Florida Administrative Code.
DUTIES & RESPONSIBILITIES:
Auditing and Processing Authorization Invoices
audits and processes client service authorization invoices
verifies the mathematical correctness of the invoices and any supporting documentation
ensures amounts authorized and amounts billed Are in agreement
verifies signatures of approval and service provider
verifies all FLAIR codes to include:
vendor identification numbers
organization codes
object codes
expansion options
ensures documentation is attached, when needed
prepares and inputs authorization invoices into the DVR Automated System to create vouchers
retrieves the authorization from the database, making any required changes, and designating the authorization invoice for payment
Reports and Reviews
prepares correspondence to request information, documentation and/or actions needed to process authorizations or resolve discrepancies between invoice and encumbrance file
researches and responds to telephone and written inquiries to include:
stop payments
warrant cancellations and reissues
payment verifications
other fiscal actions
assists with reviews, data collection, and identifying refinements to the fiscal processes
uses teamwork to improve fiscal processes
reports, when required, as to the progress of continual process improvement
assist supervisor in preparing reports and analysis as needed
assists other employees and auditors as requested
Performs related work as directed.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of accounting principles, practices and procedures.
Knowledge of the methods of data collection.
Ability to prepare financial statements and reports.
Ability to design and implement accounting systems.
Ability to prepare and maintain a variety of accounting records.
Ability to analyze and interpret accounting data.
Ability to understand and apply applicable rules, regulations, policies and procedures relating to an accounting program.
Ability to plan, organize and coordinate work assignments.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.
Ability to utilize problem-solving techniques .
DIVISION OF VOCATIONAL REHABILITATION MISSION STATEMENT:
The Mission of the Division of Vocational Rehabilitation is "to help people with disabilities find and maintain employment and enhance their independence." Our Vision is "to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees."
www.rehabworks.org
WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!
State Group Insurance coverage options+
(health, life, dental, vision, and other supplemental option)
Retirement plan options, including employer contributions ( www.myfrs.com )
Nine paid holidays and a Personal Holiday each year
Annual and Sick Leave Benefits
Student Loan Forgiveness Program (Eligibility required)
Flexible Spending Accounts
Tuition Fee Waivers (Accepted by major Florida colleges/universities)
Ongoing comprehensive training provided
Career Growth
Highly skilled, professional environment
Maternity and Parental Leave Benefits
For a more complete list of benefits, visit www.mybenefits.myflorida.com .
We care about the success of our employees.
We care about the success of our clients.
We are always improving our technology, our tools, our customer's experiences and ourselves.
A rewarding experience for reliable, compassionate and professional employees.
LEAVE INFORMATION: (CS)
Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
Sick Leave - Career Service employees earn 8.667 hours of sick leave credits per month
BACKGROUND SCREENING REQUIREMENT
It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.
SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.
For more information, please visit the Selective Service website (http://www.sss.gov/) .
If you experience problems applying online, please call the People First Service Center at (877) 562-7287.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
Location:
TALLAHASSEE, FL, US, 32399
Nearest Major Market:Tallahassee
