Executive Administrative Assistant

Meta • United States, United States • 2d ago

Summary:

Meta is seeking an experienced Executive Administrative Partner to join the administrative team supporting the office of the Chief AI Officer. The person in this role will need to be a problem-solver with extreme attention to detail as well as highly organized given complex needs, heavy volume, and significant projects and tasks across the office. This person will manage a complex calendar alongside project and task-based work. Additionally, the ideal candidate will be support-minded, adaptable, have exceptional communication skills, excel at relationship building and collaboration, and be proactive and resourceful in executing projects and tasks across the team and company. This position is full-time and can be located in NYC or remotely. If remote, the candidate must be located on the East Coast.

Required Skills:

Executive Administrative Assistant Responsibilities:

Manage complex scheduling and logistics movements

Manage reactive and proactive scheduling

Coordinate internal and external meetings

Prepare expense reports and purchase requisitions

Travel to support large off-sites as needed

Support onsite team needs

Coordinate both domestic and international travel arrangements

Build cross-functional relationships between departments

Partner closely with org lead admins

Communicate key org and company updates to admins and xfn partners

Minimum Qualifications:

5+ years of relevant experience providing administrative support to 1 or more executives

5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives

5+ years of relevant calendar management and expense report management experience for 1 or more executives

Experience prioritizing multiple projects

Experience with Microsoft Office and Google Suite

Preferred Qualifications:

Prior or current experience supporting VPs at large scale tech company, particularly in a scaled office

Consistent track record of ensuring confidentiality and discretion in all partnerships

Experience driving events and fostering team morale

Demonstrates attention to detail, responsible, proactive, drives tasks to completion

Experience independently managing projects, multi-tasking, and changing direction quickly if needed

Experience building and maintaining trust with leadership and partners

Experience collaborating and partnering closely with other administrative professionals and key cross functional partners

Experience in a multi-staff office environment

Project management experience

Experience building, managing and influencing cross-functional business stakeholder relationships

Experience managing logistics across multiple teams

BA/BS Degree

Public Compensation:

$48.37/hour to $69.52/hour + bonus + equity + benefits

Industry: Internet

Equal Opportunity:

Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereo@types, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.

Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@meta.com.

Similar Jobs

Electrical Engineering Manager

Austal USA • Mobile, AL • 2h ago

Management & Administrative

Austal USA is recognized for its advancements in naval ship design and construction, presenting distinctive opportunities for team members to participate in influential initiatives shaping the maritime sector now and in...

2h ago

Go to Apply

Electrical Project Manager

ALLIED ELECTRIC SERVICES INC • Georgetown, TX • 2h ago

Management & Administrative

A well-established Central Texas Electrical Contractor is looking to add a Service Project Manager to join our core group. We offer an enjoyable and safe working environment, competitive salaries, health, dental, vision,...

2h ago

Go to Apply

Electrical Project Manager

EMCOR Group • Manhattan, KS • 2h ago

Management & Administrative

About Us We offer complete mechanical contracting capabilities, including HVAC, plumbing, piping, ductwork, and utilities services. Our experience encompasses commercial, government, institutional, and industrial clients...

2h ago

Go to Apply

Electrical Project Manager

Power Solutions Group Inc • Fraser, MI • 2h ago

Management & Administrative

The Construction Electrical Project Manager is responsible for the full lifecycle management of assigned electrical and mission-critical construction projects, from pre-construction through closeout. This role ensures su...

2h ago

Go to Apply

Electrical Clerk

TIC - The Industrial Company • Coleman, TX • 2h ago

Management & Administrative

Requisition ID: 180368 Position Summary Assist skilled craft workers in performing their assigned duties. Performs tasks that require physical labor at construction sites must have the ability to perform a variety of dut...

2h ago

Go to Apply

Facility Electrical Assessment Consultant Job Details | Black & Veatch Family of Companies

Black & Veatch • Walnut Creek, CA • 2h ago

Management & Administrative

Facility Electrical Assessment Consultant Date: Feb 21, 2026 Location: Gaithersburg, MD, US Walnut Creek, CA, US Bloomington, MN, US Chicago, IL, US Denver, CO, US Company: Black & Veatch Family of Companies Together...

2h ago

Go to Apply

Facility Electrical Assessment Consultant Job Details | Black & Veatch Family of Companies

Black & Veatch • Bloomington, MN • 2h ago

Management & Administrative

2h ago

Go to Apply

Facility Electrical Assessment Consultant Job Details | Black & Veatch Family of Companies

Black & Veatch • Denver, CO • 2h ago

Management & Administrative

2h ago

Go to Apply

Facility Electrical Assessment Consultant Job Details | Black & Veatch Family of Companies

Black & Veatch • Chicago, IL • 2h ago

Management & Administrative

2h ago

Go to Apply

Product Lifecycle Electrical Engineer, Data Center Electrical Products and Services

Amazon • Austin, TX • 2h ago

Management & Administrative

Description AWS Infrastructure Services owns the design, planning, delivery, and operation of all AWS global infrastructure. In other words, we're the people who keep the cloud running. We support all AWS data centers an...

2h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.