Accounts Payable Specialist

Aston Carter • North Brunswick, NJ • 3h ago

Job Title: Accounts Payable Specialist

Job Description

We are seeking an experienced Accounts Payable Specialist to manage and process vendor invoices, ensuring accuracy and compliance with purchase orders. This role requires diligent attention to detail and the ability to resolve discrepancies efficiently. You will be responsible for maintaining organized records and preparing payments in a timely manner, contributing to the overall financial health of the organization.

Responsibilities

Review vendor invoices and match them to packing lists from Receiving.

Compare vendor invoices to ERP system receipts and purchase orders to ensure accuracy in pricing and product received.

Research and follow up on invoice discrepancies with vendors or Supply Chain.

Enter invoices into the ERP system and ensure all non-tangible invoices have purchase orders and approval to pay.

Maintain organized files of vendor invoices and credits.

Prepare invoices for payment twice a month and review AP Aging reports.

Prepare AP Batch reports for review and payment approval.

Prepare payment sessions in ERP system for approved Batch reports.

Print AP checks for signature and prepare signed checks for mailing.

Review vendor statements and resolve discrepancies, contacting vendors for missing invoices.

Investigate pricing or quantity receipt discrepancies with vendors, Receiving, or Supply Chain.

Work with Accounting Manager to resolve non-batch payments requiring immediate attention.

Review un-invoiced receipts monthly and determine procedures for older receipts.

Process all DMR receipts in the ERP system and add new vendors.

Request and manage W-9 or W-8BENE forms from vendors.

Identify and obtain 1099 forms from non-corporate vendors at year-end.

Provide tax-exempt certificates to vendors as needed.

Assist in processing vendor credit applications.

Provide work direction and supervision for the Accounts Payable Assistant.

Participate in projects and special assignments as they develop.

Essential Skills

Proficiency in accounts payable, accounts receivable, debit & credit, expense reports, and collections accounts receivable.

Strong understanding of general ledger and accounting principles.

Degree in Accounting.

Experience with major Computerized Accounting Software (SAP, Oracle, Dynamics, Peachtree, etc.).

At least 3 years of Accounts Payable experience, ideally in a manufacturing environment.

Additional Skills & Qualifications

Intermediate proficiency in Excel.

Work Environment

The department is comprised of a CFO, Accounting Manager, 2 AP Representatives, 1 Financial Analyst, and an open Jr. Accountant role. The company values a feedback-rich, open-door environment. The organization is currently transforming its Accounting and Finance department and has a long-standing history of selling products for 45 years, recently expanding into bioprocessing.

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno @astoncarter.com along with your availability for a 10-minute phone call.

Job Type & Location

This is a Contract to Hire position based out of North Brunswick, NJ.

Pay and Benefits

The pay range for this position is $24.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in North Brunswick,NJ.

Application Deadline

This position is anticipated to close on Mar 16, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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