Chevron is accepting online applications for the position Administrative Assistant through March 8th, 2026 at 11:59 p.m. ([ Time Zone ]).
The Administrative Assistant for the Bakken AIM team provides essential administrative, logistical, and coordination support that keeps maintenance and integrity operations running smoothly, managing calendars, communications, documentation, onboarding, training compliance, site access, and field-team logistics while maintaining organized records, preparing leadership materials, and streamlining workflows through Microsoft 365 tools, all while staying proactive, detail-oriented, and steady under shifting operational priorities.
Responsibilities for this job may include but not limited to:
AIM Team Coordination & Support
Support maintenance and integrity leaders by managing calendars, scheduling meetings, and coordinating cross-functional working sessions (Reliability, Ops, Projects, etc)
Prepare and distribute communications, announcements, and updates across maintenance groups
Assist with visitor accommodations and logistics coordination (PPE, needed certs, etc.)
Assisting with new hire / contractor onboarding (assigning office space, ensuring access to programs, IT equipment needs, etc.)
Managing office / truck barn access for contractors
Coordinating & tracking contractor training
Documentation & Work Management Support
Assist with the organization and distribution of maintenance schedules, inspection reports, integrity findings, and corrective-action documentation.
Maintain centralized repositories (SharePoint or similar) for AIM records, procedures, work logs, and compliance documents.
Prepare presentations, summaries, and reporting packages for leadership reviews, engagements, and program updates.
Maintain shared drives, SharePoint folders, and version control for important maintenance documents.
Field Support Coordination
Support logistics for field-based maintenance teams, inspectors, and contractors during planned and unplanned outages.
Coordinate site access, training requirements, safety documentation, visitor protocols, and contractor onboarding.
Assist with travel arrangements, equipment delivery coordination, and emergency-response administrative support during unplanned events.
Maintenance & Integrity Program Administration
Help maintain distribution lists, asset team communication channels, and status trackers for AIM activities.
Provide general administrative and office support to non-executive employees across maintenance departments, performing routine tasks independently and seeking guidance only for non-routine work.
Coordinate AIM team events, workshops, training sessions, and stakeholder engagements.
Aid in tracking staff movements, training certifications and scheduling.
Office & Operational Excellence Support
Monitor team inboxes, draft correspondence, assemble briefing materials, and support reporting cadence.
Process expense reports, purchase requisitions, contractor support tickets, and service-order paperwork as needed.
Identify opportunities to streamline administrative workflows using Microsoft 365 tools such as Teams, Copilot, Power BI, Power Apps, and SharePoint.
Apply a baseline understanding of company policies and practices to help teams operate smoothly and stay compliant.
Draft and maintain AIM generic Work Orders (ie. Training Work Order, HSE work orders for PPE, Safety Boot/Glasses, Vehicle registrations for trailers)
Required Qualifications
High School diploma or equivalent.
3-5 years of administrative experience, preferably supporting operations, maintenance, engineering, or technical teams.
Proficiency with Microsoft Office Suite, Teams, SharePoint, and other digital collaboration tools.
Strong organizational skills with the ability to prioritize and manage multiple operational deadlines.
High level of discretion, professionalism, and respect for confidentiality.
Strong written and verbal communication skills.
Preferred Qualifications
Experience in maintenance, reliability, engineering, or asset integrity environments.
Familiarity with CMMS or work-management systems
Strong ability to collaborate across diverse field and office teams.
Chevron experience and understanding of Chevron's Operational Excellence expectations.
Core Competencies
Proactive & Detail-Oriented: Anticipates team needs and maintains accuracy in fast-moving execution environments.
Team-Centered: Provides strong support to maintenance and inspection personnel, enabling safe and reliable operations.
Technology-Forward: Comfortable using digital tools to streamline workflows and improve reporting.
Calm Under Pressure: Able to support unplanned events, outages, and shifting priorities while maintaining composure.
Relocation Options:
Relocation is not offered for this role. Only local candidates will be considered.
International Considerations:
Expatriate assignments will not be considered.
Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.
U.S. Regulatory notice:
Chevron is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability, medical condition, reproductive health decision-making, military or veteran status, political preference, marital status, citizenship, genetic information or other characteristics protected by applicable law.
We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at emplymnt@chevron.com .
Chevron participates in E-Verify in certain locations as required by law.
Chevron Corporation is one of the world's leading integrated energy companies. Through its subsidiaries that conduct business worldwide, the company is involved in virtually every facet of the energy industry. Chevron explores for, produces and transports crude oil and natural gas; refines, markets and distributes transportation fuels and lubricants; manufactures and sells petrochemicals and additives; generates power; and develops and deploys technologies that enhance business value in every aspect of the company's operations. Chevron is based in Houston, Texas. More information about Chevron is available at www.chevron.com .
Chevron is an Equal Opportunity / Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or other status protected by law or regulation.
