Legal Administrative Assistant

Robert Half • Mcminnville, OR • 5h ago

Description

We are looking for a dedicated and detail-oriented Legal Administrative Assistant to join our client's team in McMinnville, Oregon. This is a long-term contract position that requires expertise in providing administrative and clerical support to legal professionals. The ideal candidate will play a vital role in managing legal documents, coordinating processes, and ensuring smooth operations within a legal environment.

Responsibilities:

Organize and maintain legal files, including opening, closing, and tracking pending cases.

Review contracts, county codes, court claims, and land-use documents, coordinating findings and preparing comprehensive packets.

Conduct legal research on land-use topics and assist in drafting motions, misconduct filings, and other legal templates.

Manage calendars and schedule hearings, mediations, and deadlines to ensure timely legal proceedings.

Prepare and process invoices from external counsel while maintaining accurate financial records.

Handle e-filing tasks efficiently and ensure compliance with legal filing requirements.

Provide support during mediations and hearings, assisting with preparation and documentation.

Coordinate inspections and property reviews, ensuring proper documentation and follow-up.

Assist with procurement processes for public entities and manage related contracts.

Requirements - Proven experience in e-filing and managing court filings.

Strong organizational skills for effective calendar management and scheduling.

Ability to draft and prepare legal documents with accuracy and attention to detail.

Familiarity with land-use regulations and legal research methodologies.

Proficient in handling dictation and transcription tasks.

Licensed notary preferred but not required.

Excellent communication skills to work effectively with legal professionals and external stakeholders.

Competence in managing financial invoices and coordinating with external counsel. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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