Administrative Assistant - Telemetry & Thoracic Cardiovascular Unit

MD Anderson Cancer Center • Houston, TX • 2h ago

The Administrative Assistant plays a key role in supporting the Telemetry & Thoracic Cardiovascular Unit by delivering complex administrative and secretarial services that keep daily operations running smoothly. This position requires strong organizational capability, attention to detail, and the ability to handle confidential information effectively. As an Administrative Assistant, you will assist leadership, staff, and visitors while ensuring that all administrative processes follow departmental expectations.

MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention. The Administrative Assistant contributes to this mission by supporting clinical and operational activities with efficiency, accuracy, and professionalism. In this dynamic environment, the Administrative Assistant supports communication flow, documentation, scheduling, and essential reporting that enables the department to provide exceptional care.

The ideal candidate brings strong administrative experience, excellent communication skills, and the ability to manage calendars, documents, and confidential information. Preferred qualifications include prior experience supporting clinical, academic, or healthcare departments, along with familiarity in drafting correspondence, formatting presentations, and coordinating travel or meetings.

The salary range for this position equates to approximately:

Minimum $19.71 - Midpoint $24.52 - Maximum $29.33 per hour.

The typical work schedule is Day/Evening.(Monday - Friday 8am - 5pm)

Work Location: Onsite.

Why Us?

Joining MD Anderson means contributing to a mission that directly impacts patient care and scientific advancement. In this Administrative Assistant role, you will support vital departmental operations, gain experience in a fast-paced healthcare setting, and have access to growth opportunities, wellness resources, and work-life balance programs that prioritize your long-term success.

Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.

Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.

Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.

Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Responsibilities

Section 1: Administrative Support

Perform routine administrative and secretarial duties.

Type abstracts and manuscripts according to specified grant formats.

Compose formal and informal correspondence.

Create and format presentations.

Section 2: Scheduling & Coordination

Maintain calendars for physicians and supervisors.

Arrange conferences, including booking rooms, catering, and equipment.

Take, prepare, and distribute meeting minutes.

Coordinate travel arrangements and prepare expense reports.

Section 3: Document & File Management

Maintain complex confidential patient and general office files.

Ensure timely submission of required reports and documents for manuscripts and grants by tracking stages and initiating response processes.

Monitor and balance company center budget activity, including account review, cost projections, status reporting, and identifying potential issues.

Section 4: Human Resources & Departmental Operations

Coordinate HR activities including processing confidential paperwork, maintaining records, and tracking performance appraisals and job information.

Interpret institutional policies for employees.

Assist with writing position descriptions and collaborating with financial and HR teams to resolve job-level or funding issues.

May coordinate faculty recruitment, training, or schedules for graduate students and visiting fellows.

Section 5: Supervision & Oversight

Supervise work distribution and processing for clerical areas.

Compile reports requiring detailed data collection and analysis.

EDUCATION

Required: High School Diploma or Equivalent

Preferred: Bachelor's Degree

WORK EXPERIENCE

Required: 4 years Administrative/secretarial experience. or

Required: No experience required with preferred degree.

OTHER REQUIREMENTS: Must pass pre-employment skills test as required and administered by Human Resources.

The University of Texas MD Anderson Cancer Center offers excellent https://www.utsystem.edu/offices/employee-benefits/ut-retirement-program/voluntary-retirement-programs, tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information

Requisition ID: 179237

Employment Status: Full-Time

Employee Status: Regular

Work Week: Day/Evening

Minimum Salary: US Dollar (USD) 41,000

Midpoint Salary: US Dollar (USD) 51,000

Maximum Salary : US Dollar (USD) 61,000

FLSA: non-exempt and eligible for overtime pay

Fund Type: Hard

Work Location: Onsite

Pivotal Position: No

Referral Bonus Available?: No

Relocation Assistance Available?: No

LI-Onsite

Similar Jobs

Imaging Representative

Houston Methodist • Houston, TX • 3h ago

Hospital & Medical

At Houston Methodist, the Imaging Representative is responsible for performing routine administrative duties which include; patient check in/check out functions, telephone calls, receiving and directing visitors, registr...

3h ago

Go to Apply

Patient Care Assistant Unit Administrative Assistant

Houston Methodist • Sugar Land, TX • 3h ago

Hospital & Medical

At Houston Methodist, the Patient Care Assistant/Unit Administrative Assistant (PCA/UAA) position is responsible for performing key functions that support the interprofessional team in delivering high quality, cost-effec...

3h ago

Go to Apply

Advanced Pharmacy Technician - Retail

MD Anderson Cancer Center • Houston, TX • 3h ago

Hospital & Medical

Advanced Pharmacy Technician - Dayshift The Retail Pharmacy team *at MD Anderson provides convenient, patient-centered medication services designed to support individuals throughout their cancer care journey. This team w...

3h ago

Go to Apply

Hospitalist Nurse Practitioner or Physician Assistant - WellMed Networks, Inc - San Antonio, TX

Optum • Galena Park, TX • 5h ago

Hospital & Medical Sponsored

WellMed, part of the Optum family of businesses, is seeking a Hospitalist Nurse Practitioner or Physician Assistant to join our NorthEast Pod in San Antonio, TX. Optum is a clinician-led care organization that is changin...

5h ago

Go to Apply

Sports Medicine and Rehabilitation LVT, GCVS

Ethos Veterinary Health • Houston, TX • 5h ago

Hospital & Medical Sponsored

Sports Medicine and Rehabilitation LVT Gulf Coast Veterinary Specialists (GCVS) is a leader in specialized care for companion animals, known for excellence and collaboration with the veterinary community. Our state-o...

5h ago

Go to Apply

Supervisory Health System Specialist

Veterans Affairs, Veterans Health Administration • Houston, TX • 1d ago

Hospital & Medical

Summary The primary purpose of the position is for the specialist to lead and supervise the effort to meet or exceed Strategic Analytics for Improvement and Learning (SAIL) performance expectations related to access, wai...

1d ago

Go to Apply

Registered Nurse IMU

HCA Healthcare • Kingwood, TX • 1d ago

Hospital & Medical

Ready for a role that supports your unique calling in patient care and fits your life? At HCA Houston Healthcare Kingwood, you'll find clear pathways to advance backed by our unmatched nationwide transfer policy that let...

1d ago

Go to Apply

Physical Therapist OP II

Houston Methodist • Sugar Land, TX • 1d ago

Hospital & Medical

At Houston Methodist, the Physical Therapist II (PT II) position is responsible position is responsible for evaluating and developing the therapy plan of care for a broad range of diagnoses and acuities. This position ma...

1d ago

Go to Apply

Physical Therapist IP

HCA Healthcare • Pasadena, TX • 1d ago

Hospital & Medical

Introduction Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and...

1d ago

Go to Apply

Clinical Nurse, Outpatient- Melanoma & Skin Center

MD Anderson Cancer Center • Houston, TX • 1d ago

Hospital & Medical

The Ben Love/El Paso Corporation Melanoma and Skin Center is committed to helping you win the fight against all @types of skin cancer. Our focus on finding cures has led to promising new immunotherapy treatments like ipi...

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.