JOB REQUIREMENTS: ESSENTIAL FUNCTIONS Schedules and prepares cases for
trials and court hearings, ensuring timely notice and adherence to legal
requirements. Prepares legal documents for review by the department
attorneys and files with Circuit courts, Appellate courts and
administrative tribunals, including, but not limited to: legal briefs,
stipulations, orders, summonses, complaints, petitions, affidavits,
notices, and subpoenas as set forth by State statutes, Administrative
Code or Federal Rules. Responds to public inquiries; communicates with
elected officials, department heads, social workers, legal and medical
professionals, law enforcement personnel, witnesses, and responds to
inquires with general information as available. Organizes and manages
case files; organizes pleadings, discovery, research and correspondence;
prepares lists, exhibits, schedules and other information for legal
proceedings. Maintains scheduling calendars and reminder system for
appointments, meetings, legal proceedings and deadlines for department
attorneys. Attends court hearings and trials to assist department
attorneys with administrative functions. Updates legal resources with
supplements and replacement pages. Sorts, indexes, and files
correspondence, legal documents, memoranda, reports, minutes, etc.
Establishes case files, creates files for trial, and contacts
individuals for Court appearances, schedules hearings, trial dates and
times. Communicates and schedules with the Courts, dates and times of
Court hearings. Provides customer service to internal and external
customers; greets, receives and screens visitors and customers;
addresses and resolves customer questions as able and refers complex
inquiries, requests, or complaints to appropriate staff. Sorts, copies,
and distributes a variety of correspondence, deliveries, and mail;
opens, logs, and routes office mail; retrieves, delivers, and sends
faxes. Composes routine correspondence; proofreads and edits documents;
enters, scans, updates, and maintains information in spreadsheets,
databases, and reports. Maintains electronic and paper filing and record
systems to provide easy access to records and information; provides
retention of records as required. Updates and maintains department
electronic and paper files, databases, records, plans, lists and other
related documents. Performs records management duties to ensure
statutory timelines are met for all cases. Maintains appropriate office
supplies, materials and goods necessary for the operation of a law
office. Provides assistance or back up support to other office
personnel, as needed. Provides other administrative support for
department attorneys, as requested. Arranges for transportation of court
participants, including prisoners, when authorized under State, County
and Court policies. Obtains, examines and securely files criminal
histories and driving records. Performs TIME Agency Coordinator and
Portal 100 Administrator roles, including certification of employees,
contractors and visitors; audit preparation and execution; criminal
history check compliance; distributes Crime Information Bureau security
updates and newsletters; and ensures confidentiality and security
procedures are followed throughout the District Attorney\'s Office.
Maintains PROTECT Administrator and PROTECT User Group statuses to
coordinate changes with State DAIT and other District Attorney Offices
to the case management system. Coordinates Special Prosecutor
designations with other counties. Represents the District Attorney\'s
Office within the State Office Manager group to resolve administrative
support challenges. Compiles Wisconsin Circuit Court Access reports to
determine prior case status and resolution, as well as pending case
status in other Wisconsin jurisdictions. Assembles responsive materials
and tracks Wisconsin Court of Appeals requirements and filings. Other
duties as assigned. REQUIRED JOBCOMPETENCIES Knowledge, skill, and
ability to understand and use legal terminology, legal format, and
processes. Knowledge of standard and legal office practices, procedures,
and clerical techniques. Basic knowledge of Wisconsin Statutes with the
ability to recognize statutory, procedural and format changes. Skill to
take notes or dictation and accurately incorporate essential details in
preparing legal documents. Ability and skill to prepare Court documents
in a timely and accurate and error free manner. Ability to perform
detailed work accurately and independently in compliance with stringent
time limits with minimal direction and supervision. Ability to
prioritize duties to accomplish a high volume of work product while
adapting to constant changes in priority. Ability to maintain accurate
and legible notes. Ability to read and accurately interpret statutory
language regarding administrative details of the legal process. Ability
to establish and maintain accurate records of assigned activities and
operations. Ability to understand and implement local court rules, local
policies and procedures, written or oral instructions; general
correspondence or directions. Skill in organizational and time
management to prioritize duties to accomplish a high volume of work
product while adapting to constant changes in priority. Ability to
perform detailed work accurately and independently in compliance with
stringent time limits requiring minimal direction and supervision.
Ability to think quickly, maintain self-control, and adapt to stressful
situations. Knowledge of current office practices and procedures and
knowledge of the operation of standard office equipment and software.
Knowledge of computer software including word processing, spreadsheet
and database applications consistent for this position. Ability to
perform mathematical calculations required of this position. Ability to
communicate clearly, concisely, calmly and effectively in English in
both written and verbal form. Skill in researching and understanding
complex written materials. Ability to prepare and maintain accurate and
concise records and reports. Ability to apply sound judgment and
discretion in performing duties, resolving problems and interpreting
policies and regulations. Ability to communicate detailed and often
sensitive information effectively and concisely, both orally and in
writing. Ability to handle sensitive interpersonal situations calmly and
tactfully. Ability to maintain professionalism at all times. Ability to
maintain effective working relationships with individuals within and
outside the organization. Ability to maintain confidentiality and
discretion regarding confidential and sensitive files, reports,
materials and conversations, in compliance with applicable State and
Federal statutes and regulations. ** OTHER EXPERIENCE AND
QUALIFICATIONS: Required: Obtain TIME certification Must successfully
pass criminal background check. Previous customer service experience.
Associates degree in a paralegal, criminal justice, or closely related
field with four (4) years work experience in a law office or legal
setting. Equivalent combination of education and experience which
provides necessary knowledge, skills, and abilities may be considered.
** APPLICATION INSTRUCTIONS: Apply Online:
https://gusea1p01.rec.pro.ukg.net/DOD1000DODGE/JobBoard/cec5f37d-31be-485f-8dab-920784fb2a37/?q=&o=postedDateDesc
