You'll want to join Billings Clinic for our outstanding quality of care, exciting environment, interesting cases from a vast geography, advanced technology and educational opportunities. We are in the top 1% of hospitals internationally for receiving Magnet® Recognition consecutively since 2006.
And you'll want to stay at Billings Clinic for the amazing teamwork, caring atmosphere, and a culture that values kindness, safety and courage. This is an incredible place to learn and grow. Billings, Montana, is a friendly, college community in the Rocky Mountains with great schools and abundant family activities. Amazing outdoor recreation is just minutes from home. Four seasons of sunshine!
You can make a difference here.
About Us
Billings Clinic is a community-owned, not-for-profit, Physician-led health system based in Billings with more than 4,700 employees, including over 550 physicians and non-physician providers. Our integrated organization consists of a multi-specialty group practice and a 304-bed hospital.Learn more (https://www.billingsclinic.com/about-us/) about Billings Clinic (our organization, history, mission, leadership and regional locations) and how we are recognized nationally for our exceptional quality.
Your Benefits
We provide a comprehensive and competitive benefits package to all full- and part-time employees (minimum of 20 hours/week), including Medical, Dental, Vision, 403(b) Retirement Plan with employer matching, Defined Contribution Pension Plan, Paid Time Off, employee wellness program, and much more.Click here (https://www.billingsclinic.com/careers/employee-benefits/) for more information ordownload the Employee Benefits Guide (https://www.billingsclinic.com/app/files/public/8786e5d8-f08c-4b2a-89b8-16197604bfee/NEO/Staff Benefits Guide.pdf) .
Magnet: Commitment to Nursing Excellence
Billings Clinic is proud to be recognized for nursing excellence as a Magnet®-designated organization, joining only 97 other organizations worldwide that have achieved this honor four times. The re-designation process happens every four years. Click here (https://www.billingsclinic.com/campaign-landing-pages/magnet/) to learn more!
Pre-Employment Requirements
All new employees must complete several pre-employment requirements prior to starting. Click here (https://billingsclinic.csod.com/ats/careersite/search.aspx?site=15&c=billingsclinic) to learn more!
Foundation Administrative Assistant
Billings Clinic (BILLINGS CLINIC FOUNDATION)
req11423
Shift: Day
Employment Status: Full-Time (.75 or greater)
Hours per Pay Period: 1.00 = 80 hours every two weeks (Non-Exempt)
Starting Wage DOE: $17.00 - $21.25
The incumbent in this position is responsible for performing Foundation/Community Relations building reception, administrative support for Foundation staff and for assistance with foundation campaigns and events. Works closely with the Foundation staff and Accounting Departments to provide data input and coordination of the Foundation fund raiser tracking information system and data base and other donor tracking and communication support needs.
Essential Job Functions
Supports and models behaviors consistent with Billings Clinic's mission, vision, values, code of business conduct, and service expectations. Meets all mandatory organizational and departmental requirements. Maintains competency in all organizational, departmental, and outside agency standards as it relates to the environment, employee, patient safety, or job performance.
Assists the Foundation Leadership and staff in various professional capacities on a daily basis. Works with minimal supervision. Takes appropriate action during the presence and absence of Foundation Leadership and staff members, utilizing initiative and judgment to ensure all matters requiring attention are addressed promptly and effectively, or are brought to the attention of a member of the Foundation Leadership team.
Works diligently to gain an awareness and understanding of Foundation constituents.
Composes, drafts, and prepares correspondence, memorandums, presentation materials, and reports. Performs research, data gathering, and analysis for coordination of various projects requiring independent judgment with minimal supervision.
Coordinates Foundation Board of Directors meetings, including preparation of meeting notices, agendas, and presentation materials, arranging location, catering, meeting requests, invitations, tracking RSVP's, taking minutes, preparing and mailing information packets as directed, and preparing needed materials and equipment for meetings.
Coordinates and maintains the Foundation President's appointment calendar, arranges meetings, including preparation of meeting notices, agendas, and presentation materials, arranges location, catering, sending out meeting requests, invitations, tracking RSVP's, preparing and mailing information packets as directed, preparing needed materials and equipment for meetings, and clearing meals that occur within the Foundation.
Answers multi-line telephone, screens incoming calls, and assists callers whenever possible or directs to the appropriate individual or department as needed.
Develops and maintains effective office procedures and efficient workflow to include telephones, office reception, filing, copying, and faxing documents. Maintains confidential files and data. Maintains office procedure manuals.
Responsible for maintaining the public and service areas of the Foundation.
Provides support for a variety of Foundation-related functions and events.
Maintains all office equipment and coordinates service needs for both the Foundation and Offices located at the Floberg House.
Orders supplies.
Maintains department(s) databases, primary records, manuals, and reference materials. Duties include data entry, system maintenance, data integrity, and coordination with vendor support.
Follows fiduciary procedures of the Foundation.
Generates annual contribution statements for donors to be mailed each January. Coordinates, with the assistance of Foundation staff, an annual report to accompany donor statements.
Posting of gifts to the appropriate general ledger accounts and donor database, and provides information for preparation of the bank deposits.
Preparing acknowledgement letters and receipts for donor gifts.
Performs other duties as needed to meet the needs of the department/organization
Minimum Qualifications
Education
High school diploma or equivalent
Experience
2 Two years of secretarial experience or college course work in communications, computer technology or other related field
2 Two years of progressively responsible experience in coordinating office functions and information management/database maintenance preferably in a development field or college course work in communications, computer technology or related field. - Prior experience must include interactive responsibilities with staff and public.
Typing 60 words per minute
Or an equivalent combination of education and experience will be considered as it relates to the above tasks, knowledge, skills and abilities
Billings Clinic is Montana's largest health system serving Montana, Wyoming and the western Dakotas. A not-for-profit organization led by a physician CEO, the health system is governed by a board of community members, nurses and physicians. Billings Clinic includes an integrated multi-specialty group practice, tertiary care hospital and trauma center, based in Billings, Montana. Learn more atwww.billingsclinic.com/aboutus (https://www.billingsclinic.com/about-us/)
Billings Clinic is committed to being an inclusive and welcoming employer, that strives to be kind, safe, and courageous in all we do. As an equal opportunity employer, our policies and processes are designed to achieve fair and equitable treatment of all employees and job applicants. All employees and job applicants will be provided the same treatment in all aspects of the employment relationship, regardless of race, color, religion, sex, gender identity, sexual orientation, pregnancy, marital status, national origin, age, genetic information, military status, and/or disability. To ensure we provide an accessible candidate experience for prospective employees, please let us know if you need any accommodations during the recruitment process.
