Description We are looking for a detail-oriented Administrative Assistant to join our team in Jupiter Inlet Colony, Florida. This is a part-time contract role requiring 15-20 hours per week, with responsibilities focused on providing essential support to the General Manager, Sales Manager, HR, and overall office operations. The ideal candidate will possess excellent organizational skills, strong multitasking abilities, and a meticulous approach to handling administrative tasks and confidential information.
Responsibilities:
Perform data entry, filing, scanning, and proofreading of documents to ensure accuracy.
Create and manage reports using Microsoft Office Suite and Google Workspace tools.
Coordinate schedules, manage calendars, and arrange meetings for various team members.
Support bookkeeping tasks, including invoicing and inventory tracking, utilizing QuickBooks.
Process orders and provide administrative assistance to ensure smooth office operations.
Maintain organized and up-to-date records while handling sensitive information with discretion.
Monitor inventory levels to ensure adequate supplies are available and properly tracked.
Deliver attentive customer service to internal and external stakeholders.
Assist in general office management tasks to uphold a productive work environment. Requirements - Minimum of 5 years of administrative experience, with preference for candidates with dental or orthodontic office experience.
Proficiency in Microsoft Office Suite and Google Workspace applications.
Familiarity with QuickBooks and inventory management processes.
Strong organizational skills and ability to multitask effectively in a fast-paced setting.
Exceptional communication skills and attention to detail.
Prior customer service experience is a plus.
Ability to handle confidential information with professionalism and integrity.
High school diploma or equivalent required; college education preferred. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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