City Clerk

CITY OF WAUSAU • Wausau, WI • 14h ago

JOB REQUIREMENTS: This position will be posted until filled. The City Clerk plays a central role in the effective and transparent operation of municipal government. This position leads the administration of elections, legislative records, licensing, and statutory compliance. The City Clerk ensures that City processes are conducted with integrity, accuracy, and adherence to Wisconsin law, while fostering public confidence in local government. This role offers an opportunity for a motivated public administration professional to develop deep expertise in municipal governance and obtain Wisconsin Municipal Clerk certification. 1. Serve as Clerk of the Common Council. Attend Council meetings; prepare and maintain official records of proceedings; ensure compliance with open meetings and public notice requirements. 2. Administer and oversee all municipal elections. Serve as the City\'s Chief Election Official; ensure full compliance with state and federal election laws; supervise voter registration, election preparation, poll worker training, equipment testing, tabulation, and certification of results. 3. Direct and oversee issuance of City licenses and permits. Ensure compliance with applicable ordinances and statutes; provide regulatory guidance to applicants and departments. 4. Maintain and safeguard official City records. Develop and implement records management procedures for retention, preservation, retrieval, and lawful disposal; maintain custody of the Corporate Seal. 5. Oversee public records administration. Ensure timely and lawful response to public records requests in coordination with the City Attorney. 6. Serve as Clerk to the Board of Review. Coordinate meetings, training, documentation, and statutory compliance. 7. Administer statutory filings and official documentation. Receive and process claims, petitions, oaths, legal notices, and required state reports. 8. Lead census and redistricting processes. Prepare required documentation and administer redistricting in accordance with population data and legal requirements. Provide policy guidance and high-level consultation. Advise the Mayor, Common Council, and leadership on statutory requirements, governance matters, and procedural compliance. 10. Supervise and direct Clerk\'s Office staff. Establish work priorities, ensure effective service delivery, and oversee daily operations of the Clerk\'s Office. Manage public communication and transparency efforts. Ensure accurate and timely dissemination of information regarding elections, Council actions, licensing, and related City matters, including website oversight. 12. Maintain professional knowledge and statutory compliance. Monitor changes in laws, regulations, and technology affecting Clerk operations; ensure staff training and organizational compliance. ** OTHER EXPERIENCE AND QUALIFICATIONS: Three (3) or more years of progressively responsible experience in office management. Two (2) or more years of supervisory experience preferred. A combination of education and experience that provides the equivalent knowledge, skills, and abilities may be considered. ** APPLICATION INSTRUCTIONS: Apply Online: www.governmentjobs.com/careers/wausauwi/

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