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Sr Administrative Assistant - 3009566

Apex Systems, Inc. • Bellevue, WA • 4h ago

Job#: 3009566

Job Description:

Title: Sr Administrative Assistant

Permanent (Full Time)

Location: Bellevue, WA

Schedule: Hybrid--- 3 days onsite per week

Max Salary: $100-130k base + 5% annual bonus

Requirements:

We are seeking a dedicated and detail-oriented Administrative Assistant to support operations within our public sector organization.

This role is vital to ensure the smooth functioning of government programs, community services, and departmental initiatives.

The ideal candidate will be a proactive communicator with a strong sense of civic responsibility and a commitment to excellence in public service.

The Main Responsibilities

Provide administrative support to department heads, program managers, and public officials

Schedule and coordinate meetings, hearings, and public events

Draft, proofread, and distribute official correspondence, memos, and reports

Maintain accurate records and filing systems in compliance with public sector regulations

Assist with procurement processes, budget tracking, and invoice processing

Respond to public inquiries via phone, email, and in-person with professionalism and discretion

Support interdepartmental communication and collaboration

Prepare materials for council meetings, public forums, and stakeholder briefings

Ensure compliance with government policies, confidentiality standards, and data protection laws

What We Look for in a Candidate

Prior experience in administrative roles, preferably within government or nonprofit sectors

Strong knowledge of office management systems and procedures

Proficiency in Microsoft Office Suite and document management software

Excellent written and verbal communication skills

Ability to manage multiple priorities and meet deadlines in a dynamic environment

Bachelors' degree or equivalent

5+ years' recent experience supporting a senior executive

Proven ability to succeed in a demanding, fast-paced environment, maintaining a strong sense of urgency

Effective organizational skills with focus on confidentiality, accuracy and attention to detail

Excellent verbal and written communication skills

Ability to anticipate and proactively resolve potential issues, demonstrating sound judgement / decision-making

Demonstrates a positive attitude, resourcefulness and maintains composure in high pressure situations

Experience working for a global company; coordinating between various time zones

Able to provide support to a widely dispersed team

Proficient in Microsoft Office products -- Outlook, Word, Excel, PowerPoint, etc.

Experience with TEAMS, Zoom, SKYPE and other collaborative meeting forums

Experience with other electronic and web-based systems (such as SAP and Concur) to process invoices, travel arrangements

Schedule flexibility to work outside of routine hours

Availability for occasional travel to offsite meetings

Familiarity with government operations, public records, and civic engagement

Bilingual skills are a plus, especially in communities with diverse populations

Commitment to ethical standards and public accountability

Office-based - hybrid (Works in office 3 days a week)

Collaborative team culture with opportunities for professional development in public service

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality caree

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