Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00056362
You may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career Section
HOW TO APPLYComplete a State of Texas Application for Employment and the following additional forms (available at https://www.tjjd.texas.gov/careers/)TJJD Employment Application Supplement (HR-003)
Child Abuse Registry Check Consent Form (HR-028)
Disclosure of PREA Employment Standards Violation (HR-975)
Authorization to Release Information (HR-074)Failure to complete and submit the above forms will cause delays in your consideration for this position.Apply Online at https://capps.taleo.net/careersection/644/jobdetail.ftl?job=00056362tz=GMT-05:00 and attach to the application the above additional forms along with copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214).Apply through Work-In-Texas at https://www.workintexas.com/vosnet/loginintro.aspx. You will also need to complete and attach to the application the supplemental questions/forms indicated above along with a copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214). The additional forms are available at: https://www.tjjd.texas.gov/careers and can be submitted via email to: HRJobs@TJJD.Texas.gov.PLEASE NOTEYour job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment (month year), supervisorand#8217;s name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete. Resumes do not take the place of this required information.Applicants must be able to pass a Criminal Background Check and any other requirements listed under Minimum Qualifications.BENEFITSState of Texas Benefits and Retirement Information can be found at https://www.ers.texas.gov. Benefits include: Retirement plan, paid group health life insurance for employee, paid holidays, paid vacation leave, paid sick leave, longevity pay, educational assistance program, employee assistance program. Optional add-on benefits include: Dental, Vision, Optional Life Insurance, Voluntary ADD Insurance, Dependent Health Life insurance, Health Dependent care flexible spending accounts, etc. Additionally, certain designated positions are eligible for hazardous duty pay, career ladder advancements, and free meals while on duty.GENERAL DESCRIPTIONPerforms complex (journey-level) administrative support or technical program assistance work. Work involves preparing, coordinating, and disseminating information, developing and maintaining tracking and records management systems, collaborating with internal management and staff and external entities, and providing administrative support to management and staff. Work requires frequent contact with people of prominence and public importance. May make policy interpretations and decisions in the absence of the supervisor. May train others.Works under general supervision, with moderate latitude for the use of initiative and independent judgment. May be required to work more than 40 hours per work week and occasional travel. ESSENTIAL DUTIESPrepares, coordinates, and disseminates information concerning agency programs, services, and procedures.Prepares, edits, and distributes correspondence, documents, forms, reports, publications, brochures, and studies.Maintains various tracking and records management systems.Compiles and enters data for spreadsheets, charts, graphs, databases, summaries, or reports.Performs general office duties such as processing incoming/outgoing mail; maintaining and ordering supplies, and assisting with general human resources work.Responds to inquiries, requests for information/records, and provides general interpretation of rules, regulations, policies, and procedures.Coordinates travel arrangements and reservations; and prepares and processes travel documents.Coordinates and provides support for meetings, conferences, seminars, and interviews.Participates in the planning and execution of agency programs.Coordinates with other agencies/departments to obtain required documentation.Assists in the development of administrative or technical assistance policies and procedures.May access automated systems to monitor actions and retrieve data to prepare periodic reports.May assist with conducting the semi-annual inventory of fixed assets.May interact with others in coordinating activities.May train others.May develop training materials.May research, compose, design, or edit agency publications such as brochures, forms, and manuals.Performs a variety of related duties not listed, to be determined and assigned as needed.Performs all duties in compliance with agency safety policies and procedures:Reports safety hazards and corrects hazards when possible.
Completes required documentation in the event of an accident/injury within requested timeframes.Attends work on a regular and predictable schedule in accordance with agency attendance and leave policies.
Qualifications: MINIMUM QUALIFICATIONSExperience in administrative support, secretarial, clerical, or general office work in a field relevant to the assignment.Pre-employment conditions require acceptable results from mandatory:and#183; pre-employment drug test;and#183; finger printing and criminal records check.KNOWLEDGE, SKILLS, AND ABILITIESKnowledge of Business English, spelling, and punctuation.
Knowledge of office practices and administrative procedures.
Knowledge of records management rules, regulations, policies, procedures, and techniques.
Knowledge of agency policies and procedures.and#183; Skill in the use of a personal computer, applicable software, and other standard office equipment.and#183; Skill in office organization.and#183; Skill in answering phones and greeting visitors.Skill in public and human relations.and#183; Ability to develop special administrative analysis/summaries from staff reports and recommendations for review by a supervisor.Ability to prepare routine/special correspondence, reports, studies, forms, and documents.
Ability to perform data entry functions.
Ability to seek out relevant data, and gather, assemble and correlate documents and information.
Ability to implement administrative procedures.
Ability to interpret rules, regulations, policies, and procedures.
Ability to understand and follow complex written and oral instructions.
Ability to establish and maintain strict confidentiality of sensitive information.
Ability to establish and maintain strict confidentiality of sensitive information.
Ability to communicate effectively, both orally and in writing.
Ability to work effectively under pressure and in stressful conditions.
Ability to @type with appropriate speed and accuracy for assignments.
Ability to prepare and maintain accurate records, files, and reports.
Ability to organize a professional work environment.
Ability to prioritize and manage multiple tasks; plan, organize, and coordinate work assignments; and meet deadlines.
Ability to work collaboratively with all stakeholders and maintain a professional, courteous demeanor.
Ability to process info
