Administrative Assistant - EH&S

Ensign-Bickford Aerospace and Defense • Moorpark, CA • 11h ago

This opportunity is located within our Ensign-Bickford Aerospace & Defense Company business, a global leader of mission-critical hardware and systems solutions including precision energetics systems and innovative explosive solutions. Click here (https://www.eba-d.com/) to learn more.

Job Description

The Administrative Assistant - EH&S is responsible for a variety of administrative duties, including but not limited to the following:

EH&S Administrative Support (Primary Responsibility)

Provide administrative support to the Environmental, Health & Safety (EH&S) department.

Maintain EH&S records, logs, databases, and document control systems.

Develop, update, and track spreadsheets and reports using Microsoft Excel to monitor safety audits, inspections, training, incidents, and corrective actions.

Track and follow up on internal and external EH&S audits, inspections, and compliance action items.

Assist with the preparation, coordination, and documentation of EH&S meetings, audits, and regulatory activities.

Prepare meeting agendas, record meeting minutes, and track assigned action items.

Support EH&S training coordination, onboarding safety orientations, and maintenance of training records.

Assist with incident reporting documentation and corrective action tracking.

Maintain EH&S metrics, dashboards, and summary reports as directed.

Office Administration & Front Office Support (Secondary Responsibility)

Provide front office receptionist duties, serving as the first point of contact for employees, visitors, contractors, and vendors.

Greet, screen, and direct visitors in accordance with site security, safety, and EH&S requirements.

Manage visitor sign-in/sign-out, badge issuance, and coordination of required safety briefings and personal protective equipment (PPE).

Answer, screen, and route incoming phone calls and general inquiries in a professional manner.

Coordinate visitor arrivals with internal departments and ensure compliance with site access procedures.

Maintain a professional, organized, and safe front lobby and reception area.

Support emergency response procedures and visitor accountability as required.

General Administrative Support

Prepare reports, correspondence, and presentations as required.

Maintain confidentiality of sensitive, proprietary, and regulatory information.

Support PPE inventory tracking and ordering.

Perform other administrative and EH&S-related duties as assigned.

Requirements / Qualifications

High School Diploma or equivalent required.

Minimum of three (3) years of administrative support experience.

Proficiency with Microsoft Office applications, including Excel, PowerPoint, and Microsoft Teams; strong Excel skills required.

Previous experience working with an ERP system preferred; IFS experience is a plus.

Excellent organizational skills with strong attention to detail and the ability to effectively multitask.

Strong written and verbal communication skills, including excellent note-taking abilities.

Dependable, with a strong work ethic and a high level of professionalism.

Demonstrated ability to follow through on tasks and consistently meet deadlines.

Compensation:

Hourly Range: $28.00 - $32.00 per hour. Compensation is determined by the applicant's education, experience, knowledge, skills, abilities, internal equity, and alignment with market data.

Ensign-Bickford Aerospace & Defense Company is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, religion, color, sex, age, disability, sexual orientation, genetic information, national origin, or veteran status.

Ensign-Bickford Industries, (http://e-bind.com) (EBI), founded in 1836, is a privately-owned high technology conglomerate that participates in businesses that are relevant to the future of the world and have multigenerational growth prospects. As One EBI, we innovate in science and technology for the safety, health, and well-being of society, creating exceptional long-term value.

Watch the video above to learn more about some of the incredible challenges we take on every day to deliver the best product for our customers, and ultimately the world.

Ensign-Bickford Industries (EBI) is a global science and technology organization with unparalleled leadership positions in attractive industries and markets. We are EBI, positioned to take on some of the world's most complex technological and scientific challenges in diagnostics, pet food science, and aerospace and defense.

Click here to learn about our Core Values (https://ensign-bickfordind.com/ebi-core-values/)

We conduct business in a manner that reflects the highest human and ethical standards. With that commitment to mutually beneficial partnerships and a belief in the efficacy of genuine economic and social service, this cornerstone is the foundation of who we are as a company and our winning vision.

AFB International (http://www.ensign-bickfordind.com/subsidiaries/afb-international/)

AFB is the leader in pet food flavor enhancers. Ensuring product performance for pet food manufacturers-and their customers-is our business.

Cawood (https://cawood.co.uk/)

Cawood is the UK's leading scientific group, recognized for its technical capability and value-added service to customers in land-based industries.

Aerotek • Thousand Oaks, CA • 3d ago

Management & Administrative

Description : If you have Chief Electrical Engineer experience and you're looking for a new position ASAP , then this is the position for you! A popular company in Thousand Oaks is looking for a Chief Electrical Engineer...

3d ago

Go to Apply

Shipping And Receiving Clerk

Aerotek • Oxnard, CA • 3d ago

Management & Administrative

Description: If you need work ASAP and have Shipping/Receiving or Warehouse experience then this is the position for you! A popular manufacturing company in Oxnard is looking for Shipping & Receiving Clerks to join t...

3d ago

Go to Apply

Shipping And Receiving Clerk

Aerotek • Simi Valley, CA • 3d ago

Management & Administrative

Description: If you need work ASAP and have Shipping/Receiving or Warehouse experience then this is the position for you! A popular Aerospace company in Simi Valley is looking for multiple Shipping & Receiving and Wa...

3d ago

Go to Apply

Sales Account Manager - Off Premise

Reyes Holdings • Sylmar, CA • 3d ago

Management & Administrative

Position Responsibilities: Achieve sales goals within assigned timeframes that meet monthly business objectives while actively acquiring new business and maintaining established distribution Accomplish timely and product...

3d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.