Intellectual Property Legal Assistant - (Cincinnati, OH)

Beacon Hill Staffing Group, LLC • Cincinnati, OH • 4h ago

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Position Title: Intellectual Property Legal Assistant Location: Cincinnati, Ohio Position Overview A well-respected law firm in Cincinnati is seeking a detail-oriented Intellectual Property Legal Administrative Assistant to support attorneys and legal professionals within its IP practice. This role provides comprehensive administrative and practice-specific support in a fast-paced, deadline-driven environment. The ideal candidate is highly organized, technologically proficient, and committed to delivering exceptional client service while maintaining strict confidentiality. Key Responsibilities

Prepare and assemble U.S. patent application filings and prosecution documents, including amendments, responses to Office Actions, Information Disclosure Statements, and related USPTO forms for attorney review and filing.

Assist with domestic and international trademark filings, renewals, maintenance documents, and related correspondence.

Monitor and maintain docket deadlines; communicate upcoming deadlines and updates to attorneys and coordinate with centralized docketing personnel.

Draft and format client correspondence regarding application status, filing confirmations, and prosecution updates.

Open new matters, prepare intake documentation, and coordinate conflict checks in accordance with firm procedures.

Prepare, revise, and finalize legal documents and general correspondence from draft, dictation, or handwritten notes with a high degree of accuracy.

File documents electronically with the USPTO and coordinate foreign filings through international associates.

Manage attorney calendars, schedule meetings, coordinate travel arrangements, and process expense reimbursements.

Enter and review attorney time entries and assist with billing-related tasks as requested.

Maintain organized electronic and physical files in compliance with firm document management protocols.

Handle administrative tasks such as processing incoming and outgoing mail, preparing check requests, and responding to internal workflow requests.

Collaborate with other administrative team members to ensure timely completion of assignments and balanced workload distribution.

Participate in ongoing professional development and IP-specific training initiatives.

Qualifications

High school diploma or equivalent required; additional education or certification in legal studies preferred.

Prior experience supporting an intellectual property practice within a law firm or corporate legal department.

Familiarity with USPTO electronic filing systems and patent/trademark procedures.

Experience coordinating Patent Cooperation Treaty (PCT) filings and working with foreign associates is preferred.

Strong knowledge of patent and trademark prosecution processes, both domestic and international.

Proficiency in Microsoft Office applications and experience with document management and timekeeping systems.

Exceptional organizational skills with the ability to manage multiple priorities and meet strict deadlines.

Excellent written and verbal communication skills.

Strong attention to detail and commitment to accuracy.

Ability to work independently while contributing effectively to a collaborative team environment.

Demonstrated professionalism and discretion in handling confidential client information.

Work Environment This position operates in a professional office setting in Cincinnati, Ohio, supporting a collaborative intellectual property team. The role requires consistent attention to detail, responsiveness, an Apply here: https://www.aplitrak.com/?adid=YmJnZW5lcmljLjY5MzQ5LjEwNTA4QGJlYWNvbmhpbGxjb21wLmFwbGl0cmFrLmNvbQ

Similar Jobs

Account Manager - Pittsburgh Area - Industrial Products

DuBois Chemicals • Cincinnati, OH • 4h ago

Legal & Paralegal

It's fun to work in a company where people truly BELIEVE in what they are doing! We're committed to bringing passion and customer focus to the business. POSITION SUMMARY: DuBois Chemicals is looking for a high performing...

4h ago

Go to Apply

Night Shift ST Industrial Maintenance Technician III

Peter Cremer North America, LP • Cincinnati, OH • 1d ago

Legal & Paralegal

Night Shift Industrial Maintenance Technician III 12-hour rotation Why work for us Competitive benefits including Medical, Dental, Vision, 401K match, and a few others! We offer a yearly incentive bonus up to $2,000/year...

1d ago

Go to Apply

Legal Counsel

Costquest Associates Inc • Cincinnati, OH • 1d ago

Legal & Paralegal

Position: Legal Counsel Location: Cincinnati, OH Remote Status: Hybrid Job Id: 164 of Openings: 1 Legal Counsel CostQuest Associates (CQA) Position Description As Legal Counsel at CostQuest Associates, you will play a ke...

1d ago

Go to Apply

Admissions Advisor (Admissions Counselor I)

Gateway Community and Technical College • Erlanger, KY • 2d ago

Legal & Paralegal

Admissions Advisor (Admissions Counselor I)## Position Details- Salary: $41,750.00- Contract Term Length: 12 Months- Standard Hours: 37.50- Work Location: Discretionary Hybrid- FLSA Status: Non-Exempt- College: Gateway C...

2d ago

Go to Apply

Industrial Development & Partnerships Leader

GE Aerospace • Blue Ash, OH • 3d ago

Legal & Paralegal

Job Description Summary Job Description Essential Responsibilities: Responsible for building & owning the standard work/playbook for any M&A activity within T&O Responsible for executing vertical integration...

3d ago

Go to Apply

Industrial Engineering Manager

Jabil • Florence, KY • 3d ago

Legal & Paralegal

At Jabil we strive to make ANYTHING POSSIBLE and EVERYTHING BETTER. We are proud to be a trusted partner for the world's top brands, offering comprehensive engineering, manufacturing, and supply chain solutions. With ove...

3d ago

Go to Apply

Sr. Internal Fraud Investigator

U.S. Bank • Cincinnati, OH • 3d ago

Legal & Paralegal

At U.S. Bank, we're on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it tak...

3d ago

Go to Apply

Real Estate Paralegal

Kroger Family of Companies • Cincinnati, OH • 4d ago

Legal & Paralegal

Assist attorneys in a wide range of Real Estate transactions, including acquisitions, dispositions, leasing, and financing. Demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion and s...

4d ago

Go to Apply

Corporate Counsel - Commercial Real Estate

Kroger Family of Companies • Cincinnati, OH • 4d ago

Legal & Paralegal

Seasoned commercial real estate attorney with experience in the following substantive areas: acquisitions, dispositions, leasing, and retail site development. Work directly with internal clients to ensure that the Compan...

4d ago

Go to Apply

Corporate Counsel - Real Estate

Kroger Family of Companies • Cincinnati, OH • 4d ago

Legal & Paralegal

Commercial Real Estate attorney with experience in the following substantive areas: acquisitions, dispositions, leasing, and retail site development. Work directly with internal clients to ensure that the Company complie...

4d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.