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Project Coordinator

System One • Raritan, NJ • 2h ago

?????? Job Title: Project Coordinator

Location: Raritan, New Jersey

Type: Contract - Project based, long term

Compensation: $70,000 - 80,000/yr, commensurate with experience

Contractor Work Model: Hybrid - 3 days onsite, 2 days work from home

Exciting opportunity supporting senior leadership in a fast-paced pharma environment - ideal for a proactive, polished admin who thrives in a start-up-style setting, owns complex coordination, and can deliver high-impact results with minimal direction.

Minimum Requirements:

Prior experience working at a pharma/biotech/CRO for 3-5 years

Great communication skills, Professional ability to work with high level individuals

Ability to take initiative, and be very proactive

Nimble - must be able to pivot and go with the flow

Job Description:

Calendar coordination, including scheduling and arranging meetings with internal and external partners

Prepare documents of a highly confidential and sensitive nature such as presentations, memos and correspondence, expense reports

Domestic and international travel arrangements

Event coordination

Proficiency in utilizing and innovating on current technology platforms, including; Excel, Outlook, PowerPoint, Word, web page navigation, Concur, SharePoint, Yammer, WebEx (BT meetings), Skype, Global Connect, Workday, Our Source, e-marketplace

Coordinate and administer Global Services Service Excellence & Experience engagements by managing statements of work and purchase orders; tracking expenditures and follow-up on actual expenses in variance reports; processing invoices and tracking against monthly reports; developing periodic reporting and communicating purchase order status reports.

Achieve results in the absence of day-to-day mentorship

Maintain strict confidentiality and exercising independent discretion and judgment to tackle complex problems

Provide support for large departmental and group meetings (i.e. Town Hall meetings) including logistical support; obtain meeting room space, catering requirements, AV support, agenda support

The Senior Assistant may provide back up support to other Administrative Assistants

Qualifications:

A minimum of a bachelors degree

A minimum of 6 years of experience in an administrative capacity supporting senior management is required

Demonstrated project management experience

Large event planning experience required

Strong organizational skills and attention to detail is required

Demonstrated proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) is required

Expertise in Microsoft PowerPoint is preferred

Experience with productivity tools and portal technologies (i.e. Zoom, Microsoft Teams, Global Connect, SharePoint sites) is required

Expense reporting system (Concur) is required

Experience with software based platforms, remote communications platforms and IT is highly desired

The ability to prioritize, maintain confidentiality, and operate with patience and integrity in a complex, high-profile, and rapidly changing environment is required

Experience with Ariba, eMarketplace, Aravo, Concur, Totality, and/or running budgets is highly preferred

Excellent communication skills are required

Strong leadership, interpersonal, teamwork, analytical and problem-solving skills are required

Sound judgment and discretion with ability independently to assess and resolve complex situations and shift priorities as the need arises

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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Ref: #568-Clinical

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

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