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Administrative Assistant 4

Northrop Grumman • Melbourne, FL • 2d ago

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: Yes

CLEARANCE TYPE: Secret

TRAVEL: No

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Please note that this opportunity is contingent on program funding. Start dates are determined after funding confirmation.

Northrop Grumman Aeronautics Systems, is seeking an experienced Administrative Assistant 4 to join our executive admin team and support our growing portfolio. The position will be part of a broader admin group that supports all Program Office directors.

Position is located in Melbourne, Florida

Requires someone to be on-site and cannot accommodate a hybrid/telecommute schedule.

Schedule is 9/80, with every other Friday off!

Responsibilities:

This position requires a positive team player who is flexible in attitude and dedication, with the experience and ability to effectively interface with all levels of Northrop Grumman leadership, support organizations, and customers. The Administrative Assistant has organizational skills that are effectively applied to manage and prioritize multiple tasks and complex situations, while exercising professional judgement and tact in decision-making.

Other Essential Responsibilities:

Work independently with minimal supervision to:

Collaborate closely with other administrative professionals in related organizations

Manage food orders and distribution during extended operations events and lunchtime meetings

Maintain in-person presence to support ad-hoc requests from team members

Complete assignments to a very high standard regardless of challenges encountered

Demonstrate dependability, accuracy, efficiency, and punctuality

Desire to work in a fast paced, changing, and diverse environment

Possess a positive can-do, self-directed, cooperative attitude

Possess computer skills at a level to allow the candidate to support the group with minimal direction.

Computer based administrative responsibilities include:

Calendar management (coordinate/sync unclassified and classified calendars)

Manage email distribution lists, conference room calendars, phone lists and reserved parking assignments

Visitor coordination including arrangements, visit approvals, clearance transfers and serve as visitor liaison

Meeting organization and planning

Travel expense report generation and closeout

Help coordinate/prepare briefing packages

General Office Management:

Assist with overseeing office moves and support facility related actions

Sometimes backfill for the administrative assistant to multiple Directors including managing calendars, coordinating travel, and creating expense reports

Support overtime on occasion

Answer questions relating to office operations and established policies and procedures

Gather, compile, and report on information relevant to supervisors' assignment

Basic Qualifications :

High School diploma/GED with at least 10 years of experience as an administrative assistant, preferably for a large team

Experience in Microsoft Office Suite (Teams, Word, Excel, Outlook, and PowerPoint)

Experience in business and travel expense system (Concur, Edge, or similar)

Your ability to obtain and/or transfer and maintain the final adjudicated government Secret clearance and any program access(es) required for the position within a reasonable period of time, as determined by the Company

Preferred Qualifications:

Experience in Administrative support at the Executive level

Good communication skills

Positive team player

Active DoD Secret clearance (or higher)

Current program access(es)

AS-FA3

Primary Level Salary Range: $57,500.00 - $95,900.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.

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