Executive Assistant

Greater Wichita YMCA* • Wichita, KS • 1d ago

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13499584

Greater Wichita YMCA

Job Description

POSITION TITLE: Executive Assistant

REPORTS TO: Chief Operating Officer (COO)

FLSA CLASSIFICATION: Exempt

DATE APPROVED: July 2025

GENERAL FUNCTION: The Executive Administrative Assistant provides support and assists

the COO with high-level administrative functions, operational duties, meeting support and

documentation, and special projects.

MINIMUM ENTRY REQUIREMENTS:

EDUCATION/EXPERIENCE REQUIREMENTS:

Bachelors degree or equivalent experience in communication, business, or related field
Demonstrated skills in customer service, public relations, organizational skills,

communications, supervision, computer knowledge, file maintenance and

bookkeeping/accounting experience
Experience in office/administrative support. Additional experience with boards and

committees is preferred
Demonstrated professionalism in both attitude and appearance

PHYSICAL/MENTAL REQUIREMENTS:
Visual, auditory, and verbal ability to communicate effectively with people and monitor

property and activity
Ability to perform light physical activity
Ability to lift 35lbs and sit for extended periods of time; occasionally stoop/bend
Maintain a neat and professional appearance at all times

JOB REQUIREMENTS:
Strong communication skills, with excellent written and oral communication skills
Work as a team player
Ability to maintain confidentiality
Ability to work accurately at a fast pace
Ability to simultaneously manage multiple priorities
Ability to meet deadlines
Ability to work with minimal supervision
Detail oriented
Must attend New Employee Orientation within 30 days of hire
Work a schedule that reflects the needs of the COO, and this could include evenings and

weekends

RESPONSIBILITIES:
Uses high levels of discretion and independent judgement in handling confidential and

sensitive information in connection with job duties.
Provides clear and concise communication, utilizing various media @types, to board

members, staff, vendors, and other important community leaders.
Manages the COOs operational calendar.
Manages and coordinates arrangements for meetings of various committees, task forces,

and groups.

Greater Wichita YMCA

Job Description
Manages and coordinates various projects and tasks to assist in the development of

plans supporting the overall operations of the association.
Maintains up-to-date and accurate information in multiple databases for various reports

and presentations.
Types minutes for board, committee and other assigned meetings.
Prepares and edits important correspondence, communications and presentations.
Maintains meticulous records and obtains requested information, documents and

reference materials.
Other duties as assigned.

EFFECT ON END RESULT: The COO and the operations team is supported and coordinated

for the highest level of performance and support to the branches.

I have read the above job description and fully understand the responsibilities I am expected to

perform, and I feel I can carry out those duties as described above.

Staff Printed Name _\\\\\\\\\\_\\\\\\\\\

Staff Signature_\\\\\\\\\\\\\\\\Date\\\\

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