Administrative Coordinator 1 - 3
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Administrative Coordinator 1 - 3
Salary
$1,820.00 - $3,120.00 Monthly
Location
Metairie, LA
Job Type
Classified
Job Number
217824
Department
LDH-Jefferson Parish Human Services Authority
Opening Date
02/20/2026
Closing Date
3/13/2026 11:59 PM Central
Description
Benefits
Questions
About this Job
Jefferson Parish Human Services Authority (JPHSA) is a Local Governing Entity (LGE) created by the Louisiana Legislature in 1989.JPHSA is responsible for the management and operation of behavioral health and developmental disability Services in Jefferson Parish. JPHSA provides fully integrated primary and behavioral healthcare services through its JeffCare program.
We are seeking a highly organized and detail-oriented professional to join our team as an Administrative Coordinator . The ideal candidate will possess strong multitasking abilities, excellent time management skills, and a proactive approach to administrative support. If you thrive in a fast-paced environment and are committed to efficiency and accuracy, we encourage you to apply.
An ideal candidate should possess the following competencies:
Accepting Direction:The ability to be open and willing to follow guidance or instructions.
Communicating Effectively:The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Demonstrating Accountability:The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Making Accurate Judgments:The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
Thinking Critically:The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.
Minimum Qualifications
No experience or training is required.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168040) .
Job Duties and Other Information
Job Duties:
As an Administrative Coordinator, you will,
Serves as liaison between JPHSA's Records Officer and the division/department Records Managers
Participates in the review and revision of the Records Management program, including, but not limited to the Records Management policy and Record Retention Schedule
Assists agency's Records Officer with submitting requests to the Louisiana Secretary of State to approve the destruction of records. Once approved, schedules training with Records Managers in each division/ department to review/train on the agency's records management policy, record retentions schedule and definitions and records eligible for destruction. Ensures all approved records are destroyed. Follows-up with Records Managers to track records that have been destroyed.
Assists agency's Records Officer with training/retraining staff and provides on-going follow-up to Records Managers regarding process changes and destruction approval updates
Manages the division/department records data bases ensuring certain criteria is captured. Service records databases include: last name, first name, middle initial, date of birth, child/adult, EHR number, Division/Department name, service @type, volume number, open/closed file, deceased, last date of service and/or closure date. Human Resources database includes: last name, first name, division/department, date of birth, action effective, employee position, comments, and box number. Finance Operations database includes: fiscal year, description, record series title, retention period, destruction date, retention schedule approval date, box number, file cabinet/shelf number, location, approved for destruction and destroyed date.
Coordinates the process for sending and receiving records to an off-site vendor via the Off-site Records Storage procedure, CPS.004. Process includes, but is not limited to, overseeing the packing and labeling process of boxes to be shipped to off-site, entering information into an online portal for the pick-up of boxes from the agency or drop off boxes from the off-site storage to the agency, and ensuring coverage is available during pickup or drop off of records. Submits annual Purchase Authorization to Finance Operations for off-site storage
Supports Performance and Quality Improvement/Compliance by assisting JPHSA's Records Officer with an annual agency-wide audit to ensure compliance with the Records Management policy and any ancillary procedures. Assists with compiling the audit report and with any corrective actions based on audit findings. May assist with providing technical assistance as part of corrective action or follow-up activities when necessary
Position-Specific Details:
Appointment Type: Probational, Promotional, or Job Appointment
Career Progression: This position is not a part of a Career Progression Group.
Work Schedule: Work hours are 8:00 AM to 4:30 PM, Monday - Friday.
Compensation: The salary offered will be determined based on qualifications and experience.
**Note regarding the advertised pay range : The maximum amounts listed are the maximum salary amounts a person can make over their career and not the maximum amount we are allowed to pay a new hire.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
Contact Information:
For further information about this vacancy, contact:
Enjoli Lewis
Jefferson Parish Human Services Authority
3616 S. I-10 Service Road West, Metairie, LA 70001
elewis@jphsa.org
504-838-5426
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
ADi - 26: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?
I resist direction, ignore feedback, and need reminders to complete tasks.
I follow direction with reminders and often need clarification or support.
I follow direction reliably, adjust to feedback, and complete tasks on time.
I adapt quickly, follow through, and help others adjust as needed.
02
ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
03
MAJ - 26: Making Accurate Judgments - How do you make decisions when faced with choices, risks, or limited information?
I make reactive or delayed decisions and sometimes overlook risks, priorities, or potential bias.
I try to weigh options but struggle when there's uncertainty, competing priorities, or unclear outcomes.
I make timely, well-reasoned decisions by using available information, @context, and trade-offs.
I make sound decisions in complex situations, lead others through ambiguity, and adapt as new information emerges.
04
MAJ - 26: Making Accurate Judgments - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
05
TCr - 26: Thinking Critically - How do you analyze information and draw meaningful conclusions from it?
I miss key details or oversimplify information, and my conclusions may not be based on evidence.
I try to analyze information, but I may overlook the relevance or credibility of my sources.
I analyze key information, consider the evidence, and form logical conclusions based on credible sources.
I uncover deeper insights by connecting different sources, questioning assumptions, and identifying patterns.
06
TCr - 26: Thinking Critically - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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