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Administrative Assistant

Aston Carter • Deerfield, IL • 1h ago

Qualifications:

Proficiency in MS Excel.

At least 1 year of recent office experience (if no Bachelor's Degree).

Strong customer service skills.

Experience with Microsoft Office, PowerPoint, and Outlook.

Additional Skills & Qualifications

Bachelor's Degree, ideal for new graduates.

Familiarity with tax compliance and administrative skills.

Experience in filing and scanning.

Work Environment

Corporate Office Environment.

Monday through Friday 8am to 5pm.

Join our dynamic tax department as an Administrative Assistant. You will play a crucial role in reviewing, processing, and sorting incoming mail for various tax teams, as well as assisting with a range of administrative tasks to ensure smooth department operations.

Responsibilities

Review and process incoming mail for tax teams, including Real Estate, Employment, Federal, and State.

Sort and distribute mail to specific teams based on document needs.

Process check requests and handle document scanning.

Scan and distribute documents to the Accounts Payable team.

Prepare outgoing mail and manage certified mail processing.

Pull invoices and organize tax returns.

Assist with administrative functions for the tax department, supporting over 70 employees.

Conduct research, reporting, and update spreadsheets.

Handle various projects and update MS Excel reports and spreadsheets.

Job Type & Location

This is a Contract to Hire position based out of Deerfield, IL.

Pay and Benefits

The pay range for this position is $18.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Deerfield,IL.

Application Deadline

This position is anticipated to close on Mar 6, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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